Planning and Managing A Special Library: An Islamic Perspective


Articles relating to books, reading and libraries


Problems in Reading

by Abdulrahman Al-Suwyyan

‘Abd al-Rahmaan ibn Abi Haatim al-Raazi, the author of the great book al-Jarh wa’l-Ta’deel, was famous for staying close to his father and learning a great deal from him. He used to say, “He would be eating, and I would read to him, or walking and I would read to him, or on his way to the washroom and I would read to him, or going home to get something and I would read to him.” (Siyar A’laam al-Nubalaa’, 13/251).

Reading is one of the important means of gaining different kinds of knowledge and of benefitting from the achievements and experiences of others, earlier and later scholars. It is something vital which the person who wants to learn can hardly do without. It is an essential need which is hardly less important that food and drink. Individuals – let alone cultures and civilizations – cannot advance without reading, for reading brings minds to life, enlightens hearts and sets thinking straight.

Methodical readers – usually – form an enlightened elite which plays an influential role in forming the intellectual and cultural ethos of the Ummah. Hence by taking care of reading we take care of the heart and soul of the Ummah which is then able to give and contribute.

Reading is a skill and an art; not everyone can be good at it. How many people there are who devote a lot of time to reading, yet despite that they gain only a little from that!

I will mention – by the help of Allaah – some of the problems which some readers could have, especially at the beginning of their efforts.

The first problem:

Not having much patience when reading and studying.

This is an old problem which has become more common in our times, especially when there are so many other distractions. Many readers are not able to persevere with their reading, and they need to take their time and be patient. No one has the patience to study and research and read books and the treasures of knowledge in depth; when a reader starts to look at a book, he soon puts it aside and becomes busy with something else.

The intellectual field these days is suffering from obvious shortcomings in reading skills. You see many people who would be included among those who are regarded as educated, who have university degrees and even graduate degrees, but you would be surprised to learn that many of them would not be able to complete one book outside his specialty!

We are suffering a severe crisis whereby many educated people – let alone the ordinary rank-and-file – have given up reading and researching. This is one of the reasons that have led to confusion in people’s way of thinking, extreme shallowness in many people’s opinions, and a lack of proper insight.

Training oneself and forcing oneself to read is one of the most successful ways of developing this noble quality, especially when one is young and at the beginning of one's quest for knowledge. One may feel incapable at the beginning, or get bored, but by being patient and persevering, he will – by Allaah’s leave – develop this skill to the point where it will become second nature to him and he will not be able to give it up. Hence the Messenger of Allaah (peace and blessings of Allaah be upon him) said: “Knowledge comes by learning (making the effort to learn).” (al-Silsilah al-Saheehah, 1/605). Forming this habit and implanting it is one of the most important things which readers and educators must pay attention to.

I do not know how we daa’iyahs can seek power and glory, and hope to alter the course of history, when we do not make the effort to focus on books of knowledge, and we are content with a few scattered bits of information that we have picked up here and there…!

Look at the great advantage which our forbears gained. For example, al-Hasan al-Lu’lu’i said: “I spent forty years during which I never stood up or slept but there was a book on my chest.” (Jaami’ Bayaan al-‘Ilm wa Fadlihi, 2/1231).

Ibn al-Qayyim said: “I know someone who, if he is stricken with a headache or a fever, he still keeps a book by his head. When he comes round, he will read, and when his sickness overwhelms him again he will put the book aside.” (Rawdat al-Muhibbeen, p. 70).

The second problem:

Not being able to focus.

Many readers read only with their eyes, not with their minds, and they do not focus their minds and make an effort to understand and research. The reader may let his mind wander all over the place, thinking of all kinds of worries and other business, then suddenly notice that a long time has passed and he has not learned anything worth remembering.

Some readers start off with interest and focus, but after reading a few pages they start to get bored gradually, until they lose track of what they are reading. Then they wake up suddenly after wandering in the vast world of their own thoughts that have nothing to do with the book. Taha Hussein said: “Often we read just to pass the time, not to nourish our minds and hearts. Often we read to help ourselves fall asleep, not to keep ourselves awake.” (Khisaam wa Naqd, p. 6).

This lack of focus may sometimes lead us to getting mixed-up or gaining confused information, which has the opposite effect, i.e., the results are harmful to the reader instead of being beneficial. This may also go beyond him and harm others.

If one possesses the ability to focus, then one has the ability to learn a subject inside-out, and this is the primary means of gaining understanding and a full grasp of a topic. The required level of concentration varies according to the nature and level of the book being read, and also the intellectual level of the reader himself and what he hopes to gain from his reading. The concentration needed to read a specialized academic book is different from that required to read a novel or a book written at a general level.

This brings us to the division of reading into two types:

The first type: skimming or flipping through the pages.

This is the kind of reading which the reader does when he wants to see what the book is about and its main topics, when he wants to form a general impression of the book’s chapters and how the author has dealt with his subject. This method is fine as an introduction to reading, as it lets the reader decide whether it is worth reading the book in a more focused manner, or whether quickly skimming through it is sufficient. This is sufficient for gaining some general information, but it is not a proper basis for solid, in-depth knowledge.

The second type: scientific reading.

This is the kind of focused reading in which the reader responds to the contents of the book and interacts with it, analyzing its points and aims. He may even enter into a positive debate with it. This kind of reading is the correct way to build a solid basis of knowledge and make facts stick in one's mind. Because of the book’s worth, the reader may go back and read the book again, several times, in order to retain the information that he has gleaned from it, and perhaps to pick up more information that he missed the first time around. We have the example of Dhu’l-Mazani, who read Imaam al-Shaafa’i’s book al-Risaalah five hundred times! (Muqaddimat al-Risaalah, p. 4)

A mistake that many people make is flipping through a detailed academic book, reading it as one reads a newspaper, where one’s only aim is to finish the book. You can imagine how little a reader gains when this is his only method of reading!

Scholars and educators have described many things that help the reader to focus, such as choosing a suitable time and place, free of distractions; being mentally focused; being mentally and psychologically prepared to muster one’s intellectual abilities… and other suggestions, which would take too long to describe here. But they may be summed up in one phrase as being serious and keen, with a sincere intention. Whoever possesses this keenness will overcome all the obstacles in his path.

Written by: Abdulrahman Al-Suwyyan

Majallat al-Bayaan, no. 148; p. 74

Source: Islam Q and A: www.islam-qa.com

Starting Library Automation on a Shoestring Budget

by Reuel Avila

A CASE FOR STARTING EARLY Automating your library will eventually involve some resources beyond your current budget. Library automation is an investment, and like all investments it involves resources, but also has a lot of paybacks. Some librarians defer computerization until the budget for this has been approved, but that strategy will prove costly for two reasons: the library staff will not be ready, and the data will not be ready. When the budget does come, your 'opening date' for the new system will be delayed because of these reasons. NOT COMPUTERIZING your catalog NOW will cost you MORE when you eventually automate. My advice to any librarian who is contemplating automation (and who does not have the budget yet) is to STOP typing cards and to START entering data into a computer. Making a card catalog, especially with a typewriter, that somebody else will re-encode to a computer later on is a double waste of effort. Computerizing the catalog (or data conversion) is the single most time-consuming part of library automation. On the other hand, starting to computerize even without a large automation budget will show initiative on the part of the librarian and convince management to invest more with a budget for full-scale automation. LIBRARIES IN TRANSITION Librarians who do consider computerizing their catalog (before going into full automation) would need to have at least one computer in the library, and appropriate software to enter their data with. I call this the 'transition' phase, and the librarian will almost always use a database or cataloging software to encode the data about her books. The selection of the database/cataloging software is crucial as there are many options in features and price. Data must be structured so that it can be imported easily into the desired library automation software once it is purchased. The standard data structure among these types of software is Marchine Readable Cataloging or MARC. It is preferable to use software that comply with MARC, however it is not always supported. When a general purpose non-MARC database management software (DBMS) is used, the MARC conversion cost has to be considered. Word processing software generally work with unstructured data and are therefore not recommended for use in cataloging. Almost always there will still be a need to print cards as long as the full automation system is not in place, but this time the computer can do the job better and faster. If card printing feature is not available, indexed reports may substitute. The necessity of the card printing feature depends on the length of time before a suitable online public access catalog (OPAC) is set up. If it is expected that years may follow before the library automation budget will be approved,then the card printing feature is worth the investment. For the internet-connected library, copy cataloging is a viable option since a quality MARC database can be produced very fast. It could take only take one to five minutes to create a quality MARC record using copy cataloging. This process involves searching the internet for the MARC record of a book as cataloged by other libraries, and downloading or copying the same to one's own database. SOFTWARE SOLUTIONS The following software solutions are options for a librarian who decides to computerize her catalog. While none of them is a full-fledged library automation software with all the functions, all will allow the creation of a structured database and save the thousands of hours in conversion work later on. Some will have additional functionality that will immediately add to the productivity of the library staff. A. CDS/ISIS This software has long been a reliable standby for the Philippine library community, dating back to the early 90s. It is a free text-oriented DBMS produced by Unesco and distributed in the Philippines by UP Institute of Library Science (for a minimal fee, to cover the cost of diskettes and documentation). Although a little difficult to learn for the designer, it is quite friendly to the end-user if the database has been designed well. For the typical library, there are ready-made database designs like ARALIN, used by major universities, which can be easily converted to MARC when the time comes to automate. DOS, Windows and Unix/Linux versions are available. Cost: Less than P5000 Card production capability: Poor. You can design a printout in a card format, but it will not strictly conform to the AACR2 format. Index production capability: Good. CDS/ISIS has a very powerful print formatting language that can create almost any type of index required. Training is required, however, as the formatting language is not easy to learn. Copy cataloging capability: None MARC Editing: None. You can edit using the native CDS/ISIS editor, but it will not have the full MARC data elements. MARC Output: No. But the output can be converted to MARC by a skillful programmer or by a suitable library automation vendor that specializes in CDS/ISIS to MARC conversion. The MARC output may still need some repair or editing work after it is imported to a library automation system. B. Bookwhere This software enables 'copy cataloging' from hundreds of libraries worldwide, including the Library of Congress. It is actually a Z39.50 client which connects to Z39.50 servers and downloads MARC records corresponding to the search term entered into it (for more information about Z39.50, refer to http://www.loc.gov/z3950/agency). Typically one would enter the ISBN of a book and search several libraries to find and download it's MARC record. Several libraries can be searched at the same time, but the search time increases with each additional library. An optional editing module called MARC Notepad is needed if the library will do the MARC editing before the library automation system is acquired. Cost: Less than P25,000 Card production capability: None. See MARC Studio for card production option. Index production capability: None. Copy cataloging capability: None MARC Editing: Optional. Add approximately P6000 MARC Output: Yes. Output is fully MARC compliant. C. MARC Magician This software allows user-friendly entry of MARC records, as well as checking and correction of entered or imported records. It's knowledgebase of MARC rules is extensive, allowing the novice cataloger to enter records that fully comply with MARC rules. It has existing templates for entering data that will fully comply with the most popular library automation systems, such that data entered into MARC Magician would hardly need editing once transferred. Templates for different material types like books, videos, CDs, maps, etc are also built-in so that it is quite easy to do original cataloging of these materials. Mitinet can also globally edit several records or the whole database using a feature similar to search & replace used in word processors. For the library in transition, the most attractive feature of this software is it's ability to print cards that conform to AACR2 specifications. It is the only software in this lineup that does so. However, all the others except CDS/ISIS, connects seamlessly with MARC Magician to produce cards. Cost: Less than P50,000 Card production Capability: Yes. This is actually an option, but we this feature is included already in the price above. Index production Capability: Yes. A simple index with limited columnar formatting can be generated. Copy Cataloging Capability: No. MARC Editing: Yes. Even automatic MARC correction and global editing MARC Output: Yes. Output is fully MARC compliant. D. MARC Studio MARC Studio is the brand name for BookWhere and MARC Magician bought as a bundle. Since the two work seamlessly together, the resulting product has the best features of both, and comes at a lower price than buying them separately. Cost: Less than P65,000 Card Production Capability: Yes (Marc Magician) Index Production Capability: Yes (Marc Magician) Copy Cataloging Capability: Yes (Bookwhere) MARC Editing: Yes (Marc Magician) MARC Output: Yes (Both) E. Follett Circulation Plus In the long run, the most straightforward way to do your automation is to be able to use one module of a full-fledged library automation system, enter your data, and then buy the rest of the modules as you need them. Even if the cost of such module is higher than the options above, there will be no data conversion headaches and there is only one piece of software to learn. Such is the logic behind Follett's library automation system which consists of Circulation Plus, Catalog Plus and WebCollection Plus, all of which can be bought separately. A library with a limited budget can start with Circulation Plus which includes the following applications: circulation, cataloging, inventory, acquisitions, and reports/statistics. A single computer can be used for all the applications above, and many one-person libraries operate using Circulation Plus. There is no OPAC in Circulation Plus; OPAC is added using Catalog Plus when the database is ready. The time for adding an OPAC and putting the card catalog to rest should be a major decision for the librarian despite it's seeming simplicity. OPAC would require a multi-user license since one or more students/patrons would be accessing the database simultaneously with the librarian(s). This also requires a local area network (LAN) and a server running Microsoft Windows NT/2000/XP, Novell Netware or Linux. Libraries who wish to put their catalogs on the internet typically purchase WebCollection Plus. There are many other optional add-ons to Follett for different types of libraries, but all of these can be done from a common economical starting point: Follett Circulation Plus. Cost: P99,000 Card Production Capability: Optional. Follett has a seamless interface with MARC Magician which is used to produce cards. Index Production Capability: Yes. Reports including indexes can be generated from Follett, or data can be extracted and imported to other reporting software. Copy Cataloging Capability: Some. Follett users can copy catalog from a Follett-provided database called Alliance Plus (subscription required). Most Follett users wanting more data than what Alliance can provide use Bookwhere for copy cataloging. MARC Editing: Yes. There is Full MARC editing for experts, and there is an Easy MARC editing mode for novices. MARC Output: Yes. Follett's data export is fully MARC compliant. CLOSER THAN YOU THINK If you ever thought that library automation is beyond the reach of your library, I hope the above choices opened your eyes to the possibility of automating soon. If you have data already in some structured, machine-readable format like CDS/ISIS, Access, Excel or dBase, they can be easily converted to MARC. Contact Electronic Information Solutions Inc. (EISI) at Tel. Nos. (632) 843-6571 / 750-9606, email info@eisi.com.ph , Fax No. (632) 750-9686 for help in assessing the possibility of automating your library even with a small budget.

Source: Starting a Library on Shoestring Budget

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