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REQUIRED ANNUAL INSPECTION/EVALUATION
1310 - Requirements
1310.1 Each unit will be inspected/evaluated annually during the period 1 January to 31 March. The inspection measures unit training and administrative efficiency, and the degree to which program goals are being attained.
1310.2 The inspection format provides guidelines for the day-to-day administration and operation of the unit which, if followed, will do much to help ensure that program objectives are met.
1310.3 National Headquarters will annually review, and revise as necessary, the content and format of the inspection form to ensure that inspection/evaluation objectives are met and that it permits an objective assessment of the administrative and training efficiency of each unit inspected. All levels in the chain of command are encouraged to submit recommendations for improvement of the inspection/evaluation process.
1310.4 Regional Directors will ensure that units under their cognizance are inspected and, wherever possible, by a "Regional Inspection Team". Units not inspected/evaluated will be reported to National Headquarters with statements as to why not and recommended actions, as appropriate.
Section 2: Inspection/Evaluation Procedures
1320 - General
1320.1 Inspection/evaluation procedures/instructions will be issued annually by the Executive Director and will be provided, along with the Inspection/Evaluation Report Form, to commanding officers and to Regional Directors.
Section 3: The Inspection Team
1330.1 Regional Directors will normally establish the membership of inspection/evaluation teams. Unit commanding officers arranging for inspection will conform to these Regulations in establishing team membership.
1330.2 The inspection/evaluation team will consist of not less than two members, at least one of which should be a Navy/Coast Guard/NSCC active or retired officer in the rank of LCDR or above. Regional Directors and Associate Regional Directors may serve as members (and as senior members) of inspection/evaluation team.
1330.3 Members of the sponsoring Navy League Council (or other sponsoring organization) may not serve as members of the inspection/evaluation team. They may, however, participate in the personnel inspection.
1330.4 Regional Directors will ensure that each inspection team is familiar with these procedures and that standardized grading criteria is used in the inspection process.
Section 4: The Inspection/Evaluation Report
1340 - General
1340.1 An advance copy of the Inspection/Evaluation Report will be forwarded to National Headquarters immediately upon completion of the inspection. The original, with the Budget and Audit Report for Training Year Form (NSC-11) appended, will be forwarded to National Headquarters via the president of sponsoring council (or other organization). Copies of the report will be provided to the NSCC Committee Chairman, the cognizant Regional Director, and the Field Representative.
1340.2 Inspection/evaluation reports must be received in National Headquarters no later than the date specified in the instructions to be considered for national competition purposes.
1350 - General
1350.1 A score of 2.5, or better, (with no significant training or administrative discrepancies) is required for satisfactory completion of the inspection. Significant discrepancies include: lack of audit report; improper cadet promotions; inadequate documentation to verify promotions, correspondence course/test completions; and lapsed enrollments. A unit found to have significant discrepancies at the annual inspection will be reinspected by the cognizant Regional Director (or designated Associate Regional Director) within six months after the date of the first inspection/evaluation.
1350.2 National ranking of units will be computed and published by National Headquarters.
Section 6: Inspection/Evaluation Completion Certificates
1360 - General
1360.1 Inspection/evaluation completion certificates will be awarded to those units attaining qualifying inspection scores, as follows:
b. Certificate of Merit: Awarded to units attaining a score between 3.0 and 3.5.
c. Certificate of Honor: Awarded to units attaining a score of 3.5, or better.
UNIFORMS, DOD/NSCC DONATION AGREEMENT, AND EQUIPMENT
1410 - General
1410.1 NSCC cadets, officers and midshipmen are authorized to wear Navy uniforms appropriately modified by NSCC insignia so as to clearly identify the wearer as a member of NSCC.
1411 - Uniform Regulations
1411.1 Regulations for the proper wearing of NSCC uniforms are contained in NSCC Uniform Regulations. Compliance with those regulations is mandatory.
1411.2 Cadets who willfully fail to comply with NSCC Uniform Regulations will be separated from the NSCC. Commanding officers may take this action without the concurrence of National Headquarters. An entry will be made on the NSCC Record of Advancement (NSC-19A) stating the reason for disenrollment, and the NSC-19A forwarded to National Headquarters.
1411.3 The appointments of officers and midshipmen who willfully fail to comply with NSCC Uniform Regulations will be revoked by the NSCC Executive Director. Reports of willful non-compliance will be made to the Executive Director citing the discrepancy and the date of observation. The report will be referred to the individual concerned for comment with revocation of appointment to follow unless extenuating circumstances are the determining factor in non-compliance. Reports of willful non-compliance may be originated by the following:
Section 2: Procurement of Uniforms/Accessories
1420 - NSCC Supply Facilities
1420.1 Surplus Navy uniforms are stocked at four NSCC Supply Facilities located at Turlock, California; Orlando, Florida; Mechanicsburg, Pennsylvania; and Great Lakes, Illinois. These uniforms are available to units, at nominal cost for handling and shipping, through National Headquarters. Commanding officers are encouraged to use this source of uniforms to the extent possible because of the savings to be realized.
1420.2 Orders for surplus uniforms will be sent to National Headquarters using NSCC Surplus Uniform Form (NSC-15). Units will be billed for handling charges and shipping costs after the order has been filled. Do not send money with the order form.
1420.3 Uniforms obtained from NSCC Supply Facilities are for use of NSCC personnel only.
1421 - Navy Exchange/Mail Out Centers
1421.1 NSCC adult leaders are authorized to purchase uniform items from Navy Exchange Uniform Shops, RTC Reclaim Stores, and from the Navy Uniform Mail-Out Center, Norfolk, Virginia. To ensure uniforms are distributed only to authorized personnel, a photo copy of the individual's NSCC ID card must accompany each order.
1430 - General
1430.1 NSCC insignia will be worn to modify Navy uniforms as prescribed in NSCC Uniform Regulations. Wearing of NSCC insignia is mandatory.
1430.2 Through agreement with the Board of Directors, Dondero, Inc., is the sole authorized vendor of NSCC/NLCC insignia, NSCC accessories and selected related promotional materials. No unit or individual may contract for, or otherwise procure, these items from any other source except as may be specifically authorized by National Headquarters.
1431 - Navy Insignia
1431.2 The wearing of Navy uniform insignia, other than authorized rank insignia and earned Navy/Coast Guard/DOD ribbon awards, breast insignia and appurtenances, is not permitted.
Section 4: DOD/NSCC Donation Agreement
This Section canceled on 13 November 1998 by NSCC Information Letter 13-98.
1450 - General
1450.1 Commanding officers will ensure that adequate records are kept of all items of equipment/stores issued or loaned to individuals. Normally, the Supply Officer will accomplish this task.
FLAGS, PARADES, COLOR GUARDS, AND STANDARD OPERATING PROCEDURES
1510.1 Units may carry and display the National Ensign and the NSCC flag on appropriate occasions. State or organizational flags may be carried and displayed when appropriate to the occasion and when authorized to do so by competent authority.
1511 - NSCC Flag
1511.1 The NSCC flag incorporates the NSCC emblem (golden eagle and anchor) with unit name and "Naval Sea Cadet Corps" inscribed on a navy blue field.
Section 2: Parades, Color Guards and Special Ceremonies
1520 - Parades
1520.1 Units may participate in parades and provide color guards for national holidays/civic celebrations at the discretion of the unit commanding officer.
1520.2 The order of units in a parade is normally assigned by the Parade Marshall. Unless otherwise directed, NSCC units will take precedence by unit seniority (date commissioned). NSCC units will take precedence over NLCC units.
1520.3 Special ceremonies/region-wide activities are strongly encouraged. Often referred to as Flagship or Operational Readiness Inspection (ORI), these activities promote team spirit and provide excellent training under competitive conditions. Responsibility for planning and coordination rests with the Regional Director.
1521 - Military Bearing
1521.1 Commanding officers will ensure that marching units and color guards are properly trained so that their military bearing and handling of colors reflect credit upon the Corps.
Section 3: Standard Operating Procedures
1530 - Unit Operating Instructions
1530.1 Units are encouraged to publish standard operating instructions. Such instructions must not be in conflict with these Regulations or with pertinent Navy/Coast Guard directives.
1531 - The Quarterdeck
1531.1 The quarterdeck is reserved for honors and ceremonies, and as the station for the Officer-of-the-Deck.
1531.2 NSCC personnel when crossing the quarterdeck will render salutes as required by Navy Regulations.
1532 - Quarterdeck Watches and Log
1532.1 The commanding officer will establish a quarterdeck watch for each drill. The watch team will consist of an officer or midshipman as Officer-of-the-Deck, a petty officer or Petty Officer-of-the-Watch, and other cadets to serve as messengers as needed.
1532.3 The duties of the quarterdeck watch will be prescribed by the commanding officer.
1532.3 A quarterdeck log will be kept to record all events, drills and other activities considered significant. The log must be properly kept as it is an integral part of the unit's record for the required annual inspection.
1532.4 Personnel on watch on the quarterdeck must be in the uniform of the day, and present a smart military appearance at all times.
SCHOLARSHIPS
Section 1: Scholarship Programs
1610 - General
1610.1 There are five separate scholarship programs, each established for the purpose of assisting cadets, and former cadets, in continuing their education at an accredited four year college/university. The individual programs are:
1611 - Control
1611.1 Control of the NSCC Scholarship Program and oversight of investment of scholarship funds, is vested in the NSCC Scholarship Committee, the members of which are appointed by the National Chairman.
1611.2 The number of scholarships, and the amount of each, is determined by the NSCC Scholarship Committee, subject to approval of the NSCC National Board of Directors.
1612 - Eligibility Criteria
1612.1 Cadets, and former cadets, applying for scholarships must:
b. Have attained, at a minimum, the rate of NSCC E-3;
c. Be recommended by his/her unit commanding officer, the President/NSCC Committee Chairman of the sponsoring organization, and by the appropriate school authority (principal/counselor, etc);
d. Present evidence of academic excellence ("B" average, or better, SAT/ACT scores, class standing); and,
e. Present evidence of acceptance by an accredited four year college or university.
1612.2 Applicants may submit statements, concerning financial need. All other factors being equal, these statements may be considered in determining award recipients.
1612.3 Applicants who have received full scholarships from other sources (ROTC, etc) will be considered for an award only if there are no other qualified applicants.
1613 - Applications
1613.1 NSCC Scholarship Applications (NSC-14) must be received in National Headquarters no later than 15 May of each year.
1614 - Selection of Recipients
1614.1 Recipients are selected by the Scholarship Committee. Announcement of those selected will normally be made no later than 15 June of each year.
1615 - Presentation of Awards
1615.1 Awards will be forwarded to unit commanding officers or sponsoring organizations for presentation to individual recipients.
Section 2: Stockholm Scholarship Program
1620 - General
1620.1 The Stockholm Scholarship Program was established by the Navy League through a bequest by Carl G. Stockholm a past National President, to provide financial assistance to a selected cadet, to be designated a "Stockholm Scholar", throughout his/her attendance at an accredited college or university. Such assistance will be provided for no more than four consecutive years. There will be only one designated "Stockholm Scholar" at any one time.
1620.2 Eligibility criteria and application processing procedures are contained in Section 1.
1621 - Selection
1621.1 A "Stockholm Scholar" will be selected every four years (or less should a designated scholar fail to meet continuation criteria). Selection will be made by the Scholarship Committee. Announcement of selection will be made by the National President of the Navy League.
1622 - Payment of Awards
1622.1 Awards will be paid from accumulated interest/dividends of the Stockholm Scholarship Fund. The exact amount will be determined annually by the Navy League's National Treasurer. The first grant will be paid in the year in which selected. Three additional grants will be paid upon certification by the "Stockholm Scholar" that he or she is continuing his/her education in an accredited four year college or university, and that he or she is maintaining a "B" average, at a minimum.
1622.2 Should the "Stockholm Scholar' fail to meet continuation criteria, his/her status as such will be terminated and a new "Stockholm Scholar" selected.
Section 3: San Diego Gas & Electric Scholarship Program
1630 - General
1630.1 Under the terms of the bequest, the San Diego Gas & Electric Scholarship Program is limited to "minority" cadets residing in the area serviced by the utility, and who are studying, or will study, in an engineering discipline.
1630.2 Eligibility criteria and application processing procedures are contained in Section 1.
Section 4: Kingsley Foundation Awards
1640 - General
1640.1 Scholarship funding is provided annually by a grant from the Lewis A. Kingsley Foundation of Garden Grove, California. The number of scholarships, and the amount of each, will be determined by the NSCC Scholarship Committee based on the amount of the annual grant, subject to approval by the NSCC National Board of Directors.
1640.2 Eligibility criteria and application processing procedures are contained in Section 1.
Section 5: Named Scholarship Program
1650 - General
1650.1 NLUS/NSCC members, corporations, organizations, foundations, and other individuals may donate money for a "named scholarship" in the amount of $50,000. Donations may be spread out over a period not to exceed ten years; however, money from a named scholarship will not be dispersed until the donation, including interest, dividends, and capital gains, reaches $50,000 and the dividends and interest accumulate for one calendar year. Thereafter, the named scholarship will be awarded annually to a deserving applicant as selected by the NSCC Scholarship Committee.
1650.2 A proposal of a pledge for a named scholarship will be submitted to the Scholarship Committee for review, comment, and/or approval. This presentation is basically directed to participants, individuals, and families that wish to start a named scholarship, but cannot fund the full amount initially. In lieu of a one-time contribution, they would pledge certain specific funds over a fixed period of time, ultimately funding the full $50,000 for their named scholarship.
1650.3 The scholarship name would be selected and identified with the first pledge payment. The name selected may be that of a person, organization, ship, squadron, military event, council or region, or any other entity submitted to the Scholarship Committee for their approval.
1650.4 The maximum period over which a scholarship may be funded is ten years with a minimum annual payment of $5,000 per year. Any term less than ten years, or acceleration of payments, is acceptable. However, extensions of the original term, or annual payments less than $5,000 require approval of the Scholarship Committee.
1650.5 Any name change in the original scholarship, or the transfer of funds to another donor, requires approval of the original donor and the Scholarship Committee. If the original donor cannot complete the pledge, the funds collected will be commingled with the NSCC undesignated scholarship funds.
1650.6 Upon final payment of the pledge for $50,000, the named scholarship will be awarded once the interest and dividends have accumulated for one calendar year.
1650.7 The amount of funds available for named scholarship awards will be based on the dividends and interest earned by the individual scholarships during the preceding calendar year. The total dividends and interest earned by the named scholarship fund will be apportioned to the named scholarships in direct proportion to the share of the fund that each scholarship represents. Unless otherwise directed by the Scholarship Committee, only dividends and interest will be disbursed as scholarship awards.
1650.8 Each named scholarship will be individually accounted for to ensure its corpus receives its prorata share of the named scholarship fund's annual capital gains. Capital gains, therefore, will not be disbursed as scholarship awards.
1650.9 Eligibility criteria and application processing procedures are contained in Section 1.
UNIT FORMATION, COMMISSIONING AND SUPPORT/OVERSIGHT
1710 - Authority
1710.1 NSCC units are normally formed by Navy League Councils. Units may also be formed by authorized service organizations (American Legion, Veterans of Foreign Wars, etc.) in areas where there is no council, or where there is no Navy League interest.
1710.2 The Executive Director, acting for the National Chairman, is approval authority for formation of units.
1711 - Formation Process
1711.1 Unit formation is a two step process:
1712 - Responsibilities
1712.1 The Council President (or head of other authorized organization) will: (1) appoint a NSCC Committee, normally a chairman and three members; and, (2) submit to National Headquarters, with copy to the Regional Director and the cognizant NSCC Field Representative, a request for authorization to commence unit formation, and for forwarding of formation guidance and instructions.
1712.2 The NSCC Committee is
responsible for all phases of unit formation. National
Headquarters will provide the committee with detailed unit
formation guidance and requirements to be observed in the
formation process. Committee responsibilities include:
b. Contact the commanding officers of local Navy and Coast Guard activities, local recruiters, the Navy Recruiting District Youth Programs Petty Officer, school officials, the leadership of service/civic organizations, and other community leaders to enlist their assistance in forming the unit.
c. Confirm with the commanding officer of the local Navy, or Coast Guard activity the availability of training facilities and materials, and of space for administrative functions and storage of unit equipment.
d. Select adult leadership for the unit. Contact the commanding officers of Navy/Coast Guard activities, and leaders of service/civic organizations for help in identifying adult leaders. Female adult leadership is required if it is planned to have female cadets in the unit. Four, or more, prospective unit officers are required for unit formation.
e. Select the prospective unit commanding officer (PCO).
f. With the PCO, interview and assign prospective unit officers to billets. Use every means at your disposal to ensure that each adult leader is suited for instruction of young people.
g. With the PCO, prepare a budget to reflect expected receipts/expenditures through the end of the fiscal year, 31 December.
h. Select a unit name. The unit may be named after a ship, a geographical location, or an individual. The name selected must be approved by the Executive Director.
i. With the PCO, prepare the formal request to form the unit for signature of the Council President. Adult leader officer appointment applications and cadet registration and enrollment forms (with enrollment fees for both categories) must accompany the formal request. Two or more officer applicants, and 10 or more prospective cadets, are required for approval to form the unit.
j. Prepare, for the Council
President's signature, a letter nominating the PCO to
serve as unit commanding officer (See Paragraph 0541.1). This letter will be submitted to the
Executive Director, with a copy to the Regional Director
and Field Representative, where assigned, along with the
formal request to form a unit.
Section 2: Unit Commissioning
1720 - General
1720.1 A unit, once formed, may be commissioned when enrollment has reached a minimum of 25 cadets/4 officers and upon completion of a pre-commissioning inspection. Commissioning indicates that a unit is properly organized and is attaining NSCC training goals.
1720.2 Units should strive to complete requirements for commissioning not later than one year after unit formation.
1721 - Pre-commissioning Inspection
1721.1 The pre-commissioning inspection is held to determine if the unit is operationally and administratively ready for commissioning. The Executive Director will provide the inspection form upon request.
1721.2 The unit commanding officer will schedule the inspection, with the cognizant Regional Director requested to provide the inspecting officer. If the Regional Director is unable to arrange for an inspecting officer, the unit commanding officer is authorized to make arrangements for a Navy/Coast Guard Officer to conduct the inspection.
1721.3 The inspecting officer will forward the inspection report to the Executive Director, indicating whether or not the unit is considered ready for commissioning. A copy will be provided the Regional Director.
1721.4 Successful completion of the required annual inspection (See Chapter THIRTEEN) will meet pre-commissioning inspection requirements.
1722 - NSCC Warrant
1722.1 The NSCC Warrant is the official commissioning document, and is prepared by National Headquarters upon receipt of evidence that all pre-commissioning requirements have been met.
1723 - Commissioning Ceremony
1723.1 The unit commanding officer should arrange and schedule the commissioning ceremony in coordination with the NSCC Committee Chairman, the commanding officer of the supporting Navy or Coast Guard activity, and the NSCC Regional Director. The NSCC Warrant, to be delivered at the ceremony, will be prepared and forwarded by the Executive Director.
Section 3: Unit Support/Oversight
1730 - General
1730.1 Once the unit is formed, the NSCC Committee discharges council responsibilities for the proper operation and administration of the unit. The committee should assist the commanding officer in constructive ways to ensure that the highest standards of training and discipline are achieved and maintained. The committee must, however, take care not to intervene in the administration and operation of the unit without due cause. The prerogatives of command must be respected and observed. When, in the opinion of the committee members, the performance of the unit commanding officer is not satisfactory, they should recommend to the council president that he/she be replaced. Responsibilities of the committee include, but are not limited to, the following:
b. Recommend a replacement for the unit commanding officer when he/she nears tenure (normally three years), or at other times when necessary or appropriate.
c. When the performance of the unit commanding officer is not satisfactory, submit a request for revocation of appointment to command, with reason therefore, to the Executive Director via the Regional Director with a copy to the Field Representative.
d. Prepare the required commanding officer's Annual Promotion/Performance Evaluation Form (NSC-17) and forward to the Executive Director via the Regional Director, with a copy to the Field Representative, no later than 15 March.
e. Submit a recommendation on the unit commanding officer for promotion when eligible and warranted by performance.
f. Assist the unit commanding officer in preparing the unit's annual budget. Ensure that an independent annual review/audit (utilizing the NSCC Unit Audit Report Form (NSC-11)) of the unit's financial records is made, a copy of which is to be submitted with the unit's annual inspection/evaluation report. The unit, at a minimum, should maintain a simple income/expense ledger with back-up receipts and notes.
g. In coordination with the Regional Director, or the designated representative, participate in the unit's annual inspection/evaluation (encourage attendance by members of the sponsoring council, or other sponsoring organization). Complete Part VIII (Relations with Navy League) of the inspection/evaluation report prior to the inspection date.
h. Visit and observe unit drill/activities to assess adequacy of training and administrative functions. In coordination with the Regional Director, initiate such remedial actions as may be necessary to maintain the highest standards in both areas.
i. Encourage members of the sponsoring council, or other organization, to assist in unit recruiting and retention efforts to assist the unit commanding officer in maintaining minimum satisfactory cadet enrollment: 25 NSCC/15 NLCC.
j. Plan for Council and unit promotion of the annual National Sea Cadet Corps Month, as announced by the NLUS National President or the NSCC National Chairman, and the NSCC birthday (10 September) to highlight the Cadet Corps programs. Use the occasion to raise awareness of the Cadet Corps programs and as a recruiting vehicle.
k. Help ensure funding for the unit in support of the budget to the extent possible. Encourage unit fund raising activities.
l. Ensure that the sponsoring council, or other organization, provides appropriate recognition for the unit and for its cadets and adult leaders.
m. Submit recommendations for NSCC awards, if warranted and appropriate, in accordance with the NSCC Awards Manual, or as otherwise requested.
n. Act in a timely manner on all NSCC/NLCC administrative items requiring sponsoring council, or other organization, action and/or sanction as presented by the unit commanding officer.
o. Provide the president and members of the sponsoring council, or other organization, with regular updates on unit activities and programs.
p. Assist in resolving any conflicts in application of NSCC policy and guidance that may arise. Bring such differences, when necessary, to the attention of the Regional Director and/or Field Representative with recommendations where appropriate.
q. Maintain on-going communications with the Regional Director and request assistance when needed.
r. Maintain liaison with the commanding officer of the supporting military activity, extending appreciation for support of the NSCC/NLCC programs.
s. Invite the unit commanding officer and unit officers to attend council functions, encourage them (as well as cadet parents) to join the Navy League.
1730.2 The Regional Director is responsible for oversight of unit training/administrative functions, providing guidance and direction as required. The Regional Director is authorized to direct corrective actions, in cooperation with the NSCC Committee Chairman, when necessary to help ensure proper performance of these functions.
NAVY LEAGUE CADET COMPANIES
1810 - General
1810.1 NSCC units may form a NLCC company when a NLCC training ship cannot be formed because adult leadership/training facilities are not available. Units will submit requests to form a company to the Executive Director stating that NLCC cadets will be separately trained, and that the training can be accomplished without detriment to the NSCC training program. Concurring endorsements by the NSCC Committee Chairman and the supporting activity are required. Cadet applicants must have reached their 11th but not their 14th birthday. Waivers to this policy must be submitted to the NSCC Executive Director.
1810.2 The Executive Director will provide written authorization to form the company.
Section 2: Administration, Training and Inspection
1820 - Administration
1820.1 An officer/midshipman will be designated as office-in-charge of the company. The officer-in-charge will be responsible to the NSCC unit commanding officer for the proper administration of the unit.
1821 - Training
1821.1 Companies will follow the NLCC Training Syllabus. All training, other than basic training such as saluting, drill, etc., will be conducted separately from NSCC training. NSCC cadets, E-3 and above, may instruct NLCC cadets in military drill and other subjects within their competence.
1821.2 NLCC cadets may not participate in NSCC advanced training. They may, however, participate in NSCC unit orientation trips provided airlifts or overnight shipboard training are not involved.
1822 - Inspection
1822.1 NLCC Companies will be inspected using the NLCC Inspection/Evaluation Guide if five or more cadets are assigned; however, a minimum of 15 cadets is required in order to be commissioned so the unit may be included in national award competition.
1822.2 NLCC Companies are not commissioned units and therefore they are not eligible to participate in national competition.
Section 3: Formation of a Training Ship
1830 - General
1830.1 Support facilities and number of adult leaders permitting, a NLCC Training Ship may begin forming with five cadets. After one year the unit must increase to ten cadets and within two years it must have 15 cadets, the minimum required to form and commission a Training Ship.
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