| Hi Folks, Attached are 4 budget proposals (scenario's) for our upcoming Convention. Unfortunately some of the specs are out of our hands, such as number of attendees and how many room nights we accumulate. In each case the choice comes down to how much is the club willing to pay of the total cost. As you will see each proposal shows that we will make a profit, but we must be aware that we are talking variable, attendance, whimsey sales and rooms booked. The worst case scenario, no one shows up, exposes us to $7,069.75, a figure which at this time the club can carry. Please review carefully, ask questions and try to give a speedy reply so that we might move ahead. Thanks, Ed Budget Proposal #1 100 Attendees - 65 rooms Income Expense Registration $ 600.00 $0 Banquet $2,500.00 $3,968.75 BBQ $ 500.00 $1,901.00 10% Rm. Comm. $2,522.00 $0 Whimsey Auct. $5,000.00 $ 900.00 Donation (Seeck) $ 500.00 $0 Printing $0 $ 500.00 Hospitality Food $0 $ 400.00 Speakers (3) $0 $ 600.00 Mtg. Rooms $0 $ 700.00 Comp. Room $0 $ 388.00 ------------- ------------- Total $11,622.00 $9,375.75 $2,246.25 positive Banquet: Difference between income and expense is the club pays taxes and gratuities. Not considered are Comp meals for Banquet speaker and spouse. BBQ: Difference is that we charge the membership $5.00 per person with club paying the difference. 10% Room Comm.: We receive 10% of total rooms charge per night. 65 rooms x $97.00 x 4 nights x 10% = $2,522.00. Whimsey Auction: This figure is based totally on the outcome of the 2001 Whimsey Auction where we realized $5,500.00 in selling 30 whimsies plus donated items. Donation: This is the $500.00 that we’ve received each year from Jim Seeck for allowing him to do an auction at our Convention. Printing: Includes name tags, programs, meal tickets, and table favors. Hospitality: To purchase drinks and food for Hospitality Suite, hopefully donations will help to reduce this cost. Speakers: We agreed to pay speakers $200.00. 3 speakers x $200.00 = $600.00. This is plus 2 nights complimentary room. Meeting Room: Our total for all meeting rooms, banquet and BBQ room and the Auction room is included in this figure. Comp. Room: The number of rooms, 65, does not give us enough rooms to meet those for which we are obligated, thus we would be required to pay for one room. Budget Proposal #2 125 Attendees - 65 rooms Income Expense Registration $ 750.00 $0 Banquet $3,125.00 $3,968.75 BBQ $ 625.00 $2,376.75 10% Rm. Comm. $2,522.00 $0 Whimsey Auct. $5,500.00 $ 900.00 Donation (Seeck) $ 500.00 $0 Printing $0 $ 500.00 Hospitality Food $0 $ 400.00 Speakers (3) $0 $ 600.00 Mtg. Rooms $0 $ 700.00 Comp. Room $0 $ 388.00 ------------- ------------- Total $13,022.00 $9,833.50 $3,188.50 positive Banquet: Difference between income and expense is the club pays taxes and gratuities. Not considered are Comp meals for Banquet speaker and spouse. BBQ: Difference is that we charge the membership $5.00 per person with club paying the difference. 10% Room Comm.: We receive 10% of total rooms charge per night. 65 rooms x $97.00 x 4 nights x 10% = $2,522.00. Whimsey Auction: This figure is based totally on the outcome of the 2001 Whimsey Auction where we realized $5,500.00 in selling 30 whimsies plus donated items. Donation: This is the $500.00 that we’ve received each year from Jim Seeck for allowing him to do an auction at our Convention. Printing: Includes name tags, programs, meal tickets, and table favors. Hospitality: To purchase drinks and food for Hospitality Suite, hopefully donations will help to reduce this cost. Speakers: We agreed to pay speakers $200.00. 3 speakers x $200.00 = $600.00. This is plus 2 nights complimentary room. Meeting Room: Our total for all meeting rooms, banquet and BBQ room and the Auction room is included in this figure. Comp. Room: The number of rooms, 65, does not give us enough rooms to meet those for which we are obligated, thus we would be required to pay for one room. Budget Proposal #3 125 Attendees - 75 rooms Income Expense Registration $ 750.00 $0 Banquet $3,125.00 $3,968.75 BBQ $ 625.00 $2,376.75 10% Rm. Comm. $2,910.00 $0 Whimsey Auct. $5,500.00 $ 900.00 Donation (Seeck) $ 500.00 $0 Printing $0 $ 500.00 Hospitality Food $0 $ 400.00 Speakers (3) $0 $ 600.00 Mtg. Rooms $0 $ 700.00 Comp. Room $0 $0 ------------- ------------- Total $13,410.00 $9,445.00 $3,965.00 positive cash Banquet: Difference between income and expense is the club pays taxes and gratuities. Not considered are Comp meals for Banquet speaker and spouse. BBQ: Difference is that we charge the membership $5.00 per person with club paying the difference. 10% Room Comm.: We receive 10% of total rooms charge per night. 75 rooms x $97.00 x 4 nights x 10% = $2,910.00. Whimsey Auction: This figure is based totally on the outcome of the 2001 Whimsey Auction where we realized $5,500.00 in selling 30 whimsies plus donated items. Donation: This is the $500.00 that we’ve received each year from Jim Seeck for allowing him to do an auction at our Convention. Printing: Includes name tags, programs, meal tickets, and table favors. Hospitality: To purchase drinks and food for Hospitality Suite, hopefully donations will help to reduce this cost. Speakers: We agreed to pay speakers $200.00. 3 speakers x $200.00 = $600.00. This is plus 2 nights complimentary room. Meeting Room: Our total for all meeting rooms, banquet and BBQ room and the Auction room is included in this figure. Comp. Room: The number of rooms, 75, gives us the number needed to satisfy rooms we will be comping. Budget Proposal #4 125 Attendees - 75 rooms Income Expense Registration $ 750.00 $0 Banquet $3,968.75 $3,968.75 BBQ $2,376.25 $2,376.75 10% Rm. Comm. $2,910.00 $0 Whimsey Auct. $5,500.00 $ 900.00 Donation (Seeck) $ 500.00 $0 Printing $0 $ 500.00 Hospitality Food $0 $ 400.00 Speakers (3) $0 $ 600.00 Mtg. Rooms $0 $ 700.00 Comp. Room $0 $0 ------------- ------------- Total $16,005.00 $9,445.00 $6,560.00 positive cash Banquet & BBQ: This scenario dictates that members pay full price for Banquet and BBQ, including tax and gratuities. Not considered are Comp meals for Banquet speaker and spouse. 10% Room Comm.: We receive 10% of total rooms charge per night. 75 rooms x $97.00 x 4 nights x 10% = $2,910.00. Whimsey Auction: This figure is based totally on the outcome of the 2001 Whimsey Auction where we realized $5,500.00 in selling 30 whimsies plus donated items. Donation: This is the $500.00 that we’ve received each year from Jim Seeck for allowing him to do an auction at our Convention. Printing: Includes name tags, programs, meal tickets, and table favors. Hospitality: To purchase drinks and food for Hospitality Suite, hopefully donations will help to reduce this cost. Speakers: We agreed to pay speakers $200.00. 3 speakers x $200.00 = $600.00. This is plus 2 nights complimentary room. Meeting Room: Our total for all meeting rooms, banquet and BBQ room and the Auction room is included in this figure. Comp. Room: The number of rooms, 75, gives us the number needed to satisfy rooms we will be comping. |