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MEMORANDUM FOR (OFFENDER'S RANK AND LAST NAME)

FROM: (OFFICE SYMBOL OR RANK AND LAST NAME OF PERSON AUTHORIZED TO .............ADMINISTER LOA OR LOA)

SUBJECT: Letter of Admonishment or Reprimand

Privacy Act Statement - "AUTHORITY": 10 U.S.C. 8013. PURPOSE: To obtain any comments or documents you desire to submit (on a voluntary basis) for consideration concerning this action. ROUTINE USES: Provides you an opportunity to submit comments or documents for consideration. If provided, the comments and documents you submit become a part of the action. DISCLOSURE: Your written acknowledgment of receipt and signature are mandatory. Any other comment or document you provide is voluntary."

1. (The first paragraph states very positively what the recipient did. In order to make a lasting impression, it is written like the specification for non-judicial action. It should cite the on or about date, the location, time (if known), and the established standards, acts or events.)

2. You are hereby admonished/reprimanded. (The second paragraph contains the words of reproof and censure, and hints at what the consequences will be if the individual fails to heed the warning given. No overt threats should be used, and no promises should be made that cannot be kept. Choice of wording is important.)

3. (The third paragraph is an order to the recipient to acknowledge receipt of the letter.) You will acknowledge receipt and return (or send) this letter to me within three workdays of your receipt. Any comments or documents you wish to be considered concerning this letter will be included with your response. You may withdraw a copy if you desire. You are reminded that your signature on this correspondence is for receipt purposes only and does not signify an admission of guilt, nor your concurrence.

1st Ind: (RECEIPIENT'S RANK AND LAST NAME)

MEMORANDUM FOR (PRESENTER'S OFFICE SYMBOL OR RANK AND LAST NAME)

I hereby acknowledge receipt on ___________________. I have been given the opportunity to respond.

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