BY-LAWS OF
PIKES PEAK HIGH RIDERS, INC.
ARTICLE I
SECTION A. - CLUB NAME:
1. The name of the club is the Pikes Peak High Riders.
2. The club is a non-profit organization incorporated under the laws of the State of Colorado.
3. Club colors are Green and White.
SECTION B. - CLUB PURPOSE:
1. The purposes for which this corporation has been organized are as follows: To promote and encourage all types of winter and summer recreation sports, including but not limited to, Snowmobiling and OHVs and all related activities for the social and fraternal objectives of the members.
2. Also to promote good relations between landowners Snowmobilers and OHV riders.
ARTICLE II
SECTION A. - MEMBERSHIP-
1. To be a member in good standing, all club obligations shall be fulfilled and the member must qualify within the framework of the by-laws.
2. Honorary members shall be persons who have done outstanding work for the club and whose efforts are recognized by the membership.
3. An honorary membership in the club may be granted by vote at a regular business meeting being passed by seventy-five percent (75%) of the active members present.
SECTION B. - DUES:
1. Active members will pay annual dues of $15.00 per individual or family plus cur-rent CSA dues paid directly to the Pikes Peak High Riders, unless the CSA dues have already been paid through another organization.
2. Honorary members will not be required to pay annual membership dues to the Pikes Peak High Riders, except dues to other organizations they wish to join.
3. Annual dues of all active members will be due and payable prior to September I st or at the time of membership, whichever is applicable.
4. All funds derived from such dues shall be used solely for the purposes and objectives for which the corporation is formed.
SECTION C. - PRIVILEGES:
1. All active members in good standing will be entitled to club privileges which include, but are not limited to:
a) One vote per membership, individual or family, in the active control of the club and election of directors.
b) Proposal of amendments to these by-laws.
c) Holding elective office in the club.
2. Honorary members are not entitled to those privileges specified in item 1 above.
SECTION D. - MEMBERSHIP TERMINATION:
1. Membership privileges will be void for non-payment of dues.
2. Membership may be revoked by four sevenths (4/7) vote of the Board, Members.
3. Dues paid to the club are not refundable.
ARTICLE III
SECTION A. - OFFICERS:
1. There shall be seven elected officers of the club, consisting of President, First Vice-President, Second Vice-President, Director of Public Relations, Director of Membership, Secretary, and Treasurer.
2. These officers shall be elected in September of each year and assume office at the close of the September business meeting.
3. Term for the same office shall be not more than two consecutive years.
4. The officers shall be elected by a majority vote of the club membership voting. The elected officers shall be the Board of Directors.
5. At all meetings of the Board of Directors, four sevenths (4n) of the members of the board shall constitute a quorum for transaction of business.
6. The order of business of any meeting of the Board of Directors shall be as they may determine at the time.
7. At no time shall the Board of Directors of the club be less than seven (7) members.
SECTION B. - NOMINATING:
1. The President shall appoint a nominating committee at the July meeting. The committee shall consist of three members.
2. The nominating committee shall present their nominees at the August business meeting, also nominations will be taken from the floor.
3. No club member shall be eligible for an elected office who is directly or indirectly associated with the direct sales or service of Snowmobiles or OHVS, related equipment and/or supplies.
4. No more than one member of a family may hold elected office at one time.
SECTION C. - ELECTIONS:
1. Elections will be accomplished by a majority vote of the members voting.
2. Ballots may be returned by mail or in person in sealed envelopes to be opened at the September meeting. The counting of the votes shall be handled by the nominating committee.
SECTION D. - RESIGNATION OR INELIGEBILITY OF CLUB OFFICERS OR DIRECTORS:
1. Should any officer or director resign, become ineligible or unable to hold office during his/her term, the Board of Directors shall select a member to complete the vacated term.
2. Any officer or director may be removed from office by four sevenths (4/7) affirmative vote of the Board of Directors.
SECTION E. - ANNUAL MEETING AND FISCAL YEAR:
1. The regular business meeting held in December will be designated as the annual meeting.
2. The fiscal year shall extend from September I through August 3 1.
SECTION F. - REGULAR MEETINGS:
1. There shall be a regular business meeting held each month.
2. The order of business at all membership meetings shall be as follows:
- Roll Call
- Reading of the minutes of the preceding meeting
- Treasurer's Report
- Reports of officers
- Reports of committees
- Old and unfinished business
- New Business
- Good and welfare
- Adjournment
The President retains the right to modify this order of business.
SECTION G. - BOARD OF DIRECTORS MEETING:
1. There shall be a regular Board of Director's meeting each month.
2. Any member of the Board of Directors may call a special meeting of the Board of Directors.
SECTION H. - RULES OF ORDER:
1. "Robert's Rules of Order, Revised Edition" shall be the authority on all questions of parliamentary law and proceedings at all meetings, except with the approval of the Board of Directors.
ARTICLE IV
SECTION A. - OFFICE OF PRESIDENT:
1. The President shall be elected by the club membership and be the Chief Executive of the club. He/She shall preside at all meetings of the members and directors of the corporation and sign all certificates of membership, contracts and other instruments of writing authorized by the Board of Directors to be executed. He/She shall be an ex-officio member of all outstanding committees and shall have the active management of the corporation and the general supervision over the affairs of the corporation and perform such other duties and functions usually pertaining to and vested in the President of a corporation. He/She shall be authorized to sign checks only when the Treasurer is not available. He/She shall not cast a vote except to break a tie. He/She shall turn over all club property to his/her successor upon leaving office.
2. The President shall serve one year as a non-voting advisory member of the Board of Directors upon completion of his/her tenure in office.
SECTION B. - OFFICE OF FIRST VICE-PRESIDENT:
1. The First Vice-President shall be elected by the club membership. He/She shall be director of all safaris and trips including trail markings. He/She shall be coordinator with the land manager and Highway Department. He/She shall be in charge of reservations, accommodations, selection of special equipment, maps, parking arrangements, scheduling and selection of trip locations, selection of trail leaders and pick-up-men. He/She shall serve as a focal point for planning and the organization of all trips and safaris. He/She coordinates with the Second Vice-President to set standards for equipment and safaris and make a regular report each month at the regular business meeting on his/her activities. He/She shall serve as President in his/her absence. He/She shall turn over to his/her successor all club property when he/she leaves office.
SECTION C. - OFFICE OF SECOND VICE-PRESIDENT:
1. The Second Vice-President shall be elected by the club membership. He/She shall be responsible for making the club safety conscious through a comprehensive safety-training program. He/She shall coordinate with the First Vice-President to establish and enforce safety rules for the club. He/She shall coordinate with the First Vice-President on all trail markings and planned trips. On club functions, he/she shall be responsible to insure that adequate safety procedures, first aid personnel and equipment are available. He/She will be the club's primary point of contact for all search and rescue missions. He/She shall make a report of his/her activities each regular business meeting. He/She shall turn over all club property to his/her successor on leaving office.
SECTION D. - DIRECTOR OF PUBLIC RELATIONS:
1. The Director of Public Relations will be elected by the club membership. He/She shall be responsible for the projection of the club image and the promotion of Snowmobiling and OHVing to the general public, through the news media, articles, announcements and his/her active participation of related activities. He/She will interface with various Snowmobile and'OHV manufacturers, distributors and dealers in the promotion of the club and solicit their support for club activities. He/She shall provide public relations in support of club functions and operations and coordinate with the club photographer when required. He/She shall be responsible for club activities at the club meetings and the club's annual picnic and dinner. He/She shall make a report of his/her activities each regular business meeting. He/She shall turn over to his/her successor all club property and contacts on leaving office.
SECTION E. - DIRECTOR OF MEMBERSHIP:
1. The Director of Membership shall be elected by the club membership. He/She shall keep a current roster of all club members, prepare the newsletter for printing, be responsible for printing and mailing of all newsletters. He/She shall make a report of his activities at each regular business meeting. He/She shall turn over to his/her successor all club property when leaving office.
SECTION F. - OFFICE OF SECRETARY:
1. The Secretary will be elected by the club membership. He/She shall keep all club records, including minutes of meetings and lists of committees and their members. He/She shall perform all of the usual secretarial functions. He/She shall make a report at each regular business meeting. He/She shall turn over to his/her successor all club property when leaving office.
SECTION G. - OFFICE OF TREASURER:
1. The Treasurer shall be elected by the club membership. He/She shall receive and disburse, subject to the approval of the Board of Directors, all funds of the corporation and deposit all funds with such bank of the corporation as approved by the Board of Directors in the name of the Pikes Peak High Riders, Inc. He/She shall render to the Board of Directors each month all transactions and the financial condition of the corporation. He/She may be required to be bonded in an amount to be fixed by the Board of Directors and paid for by the corporation. He/She shall make a general report at each regular business meeting. He/She shall turn over to his/her successor all club property when leaving office.
ARTICLE V
SECTION A. - FINANCIAL OBLIGATIONS:
1. No debit or obligation shall be incurred by any of the officers of the corporation except by the order of or under the direction and approval of the Board of Directors.
2. All written obligations of the corporation such as notes, contracts, agreements, deeds and all other instruments of writing shall be signed with the corporate name by the President, or in his/her absence by the First VicePresident and countersigned or attested by the Secretary.
3. All checks drawn upon the corporate funds shall be signed with the corporate name by the Treasurer.
4. No officer may approve any expenditure in excess of twenty-five dollars ($25.00) without the approval of the Board of Directors.
5. The Treasurer's books shall be audited in the month of August each year by three (3) club members appointed by the Board of Directors.
SECTION B. - AMENDMENT TO THE BY-LAWS:
1. The Board of Directors or any active member in good standing may, by written proposal, submit to the Secretary a proposal for an amendment to the by-laws.
2. The proposal shall be presented to the membership in writing, and voted on at the following regular business meeting. The amendment must pass by seventy-five percent (75%) of the active members present.
SECTION C. - AFFELIATION:
1. The Pikes Peak High Riders, Inc. shall be affiliated with associations/organizations as voted and approved by the membership.
ADOPTED by the membership at the April 1, 1997 general membership meeting and ATTESTED to by:
President: Steve Backman
First Vice President: Steve Murphy
Treasurer: Mary Noack
Director of Membership: Scott Miller
Secretary: Don Dullinger