06012000

Meadowview of Glastonbury Homeowners' Association
Meeting Minutes

06/01/2000

----- Original Message -----

From: Paul Murray

To: Jean Lareau ; Evelyn Galiano-Putnam ; Peter Ellis

Cc: meadowviewofglastonbury@yahoo.com

Sent: Friday, June 02, 2000 11:04 PM

Subject: Recap of 6/1/00 meeting

Hi. FYI, I will be away until Wed evening (last minute business trip to Chicago). The bills are mailed - Jean, I appreciate you getting self-adhesive stamps! E-mail account also established...see the minutes below.

- Paul

_________________________________

Here's a brief recap of our last meeting:

_________________________________

06/01/2000

Attendees: J.Lareau, E.Galiano-Putnam, P.Murray

Billing. Paul created and printed bills for all homeowners for this year's association fees. There were three bills (lot 3-Jamil, lot 15-Murphy, lot 30-LaRose) that Elise's notes indicated had a balance due from last year. Jean indicated we have a check for the balance due from J.LaRose but since it is made out to Creative Communitieswe would like to void the check and have it replaced. Jean took the bills and will address those residents directly about the past due fees to determine if Elise's notes are accurate. Paul will mail the bills by Monday, June 5.

Insurance. Jean checked the PO Box and received the letter from the agent confirming the annual renewal amount is $250. The address has been changed on the bill.

Electrical. Jean has contacted the electric company and changed the address.

Petty Cash Fund. We discussed the need for a petty cash fund. Jean indicated that the account we have allows three checks per month and three other withdrawals per month; if we continue to need office supplies, stamps, etc. we will violate that limit. Paul indicated that he believes the account is subject to regulations that mandate the limit is not violated once or twice in a rolling six month period. We agreed that our start-up activities were causing more frequent expenses than we would see on an ongoing basis. We agreed to monitor activity and address the issue of petty cash if needed.

$400 fee paid to Creative Communities 4/10/00. Jean talked with Elise and she said she didn't know what the payment was for and we'd need to talk with Allen Cohn. Jean has left a message for Allen but has not heard from him. Jean will follow-up Monday with another call. If Allen cannot be reached by phone, we discussed trying to drop by the office to speak with him. We agreed that at a minimum we need a statement/invoice from Creative Communities to explain the $400 charge so we can keep it on file.

Accounting. We discussed the need to keep a running list of expenses so we can determine the sufficiency of the annual fee. We will need to assign this in our next meeting.

Officer turnover. Evelyn noted that the by-laws require at least one third of the officers be replaced each year. We agreed that we would table this discussion for a future meeting but we didn't feel that this would be a problem!

Annual meeting. Jean noted that the by-laws require 10-60 days advance notice of the meeting and that the notice needed to list the agenda items. We discussed the agenda and decided to leave it essentially as drafted, adding a request to residents to e-mail or call board members with questions in advance of the meeting. This will give us the opportunity to be prepared to respond at the meeting. Jean will revise the notice and put in mailboxes 6/2/00 - we are planning the meeting for Monday 6/12/00 with a raindate of Tuesday7/18/00. These dates were confirmed with Pete by phone.

Association e-mail. Paul suggested establishing a central e-mail address for the Association that residents could send e-mail to. We discussed that before anyone responds to a resident's e-mail, the other board members should be consulted to ensure we deliver consistent responses.

Action items:

Jean - revise annual meeting mnotice and distribute to homeowners 6/2/00.

Jean - contact homeowners to review past due billing amounts (lot 3-Jamil, lot 15-Murphy, lot 30-LaRose).

Jean - contact Allen Cohn about $400 payment to Creative Communities 4/10/00; we need an invoice for our records.

Paul - print envelopes and mail bills for remaining 45 homeowners - DONE; mailed 6/1/00, 9:30 pm.

Paul - establish web e-mail for the Homeowner's Association - DONE; see below...

Your Yahoo! Account Information
Your New Yahoo! Mail Address:	meadowviewofglastonbury@yahoo.com

_________________________________



	Meadowview of Glastonbury Homeowners' Association Meeting Minutes

				06/01/2000

	----- Original Message ----- From: Paul Murray To: Jean Lareau ; Evelyn Galiano-Putnam ; Peter Ellis Cc: meadowviewofglastonbury@yahoo.com Sent: Friday, June 02, 2000 11:04 PM Subject: Recap of 6/1/00 meeting Hi. FYI, I will be away until Wed evening (last minute business trip to Chicago). The bills are mailed - Jean, I appreciate you getting self-adhesive stamps! E-mail account also established...see the minutes below. - Paul _________________________________ Here's a brief recap of our last meeting: _________________________________ 06/01/2000 Attendees: J.Lareau, E.Galiano-Putnam, P.Murray Billing. Paul created and printed bills for all homeowners for this year's association fees. There were three bills (lot 3-Jamil, lot 15-Murphy, lot 30-LaRose) that Elise's notes indicated had a balance due from last year. Jean indicated we have a check for the balance due from J.LaRose but since it is made out to Creative Communitieswe would like to void the check and have it replaced. Jean took the bills and will address those residents directly about the past due fees to determine if Elise's notes are accurate. Paul will mail the bills by Monday, June 5. Insurance. Jean checked the PO Box and received the letter from the agent confirming the annual renewal amount is $250. The address has been changed on the bill. Electrical. Jean has contacted the electric company and changed the address. Petty Cash Fund. We discussed the need for a petty cash fund. Jean indicated that the account we have allows three checks per month and three other withdrawals per month; if we continue to need office supplies, stamps, etc. we will violate that limit. Paul indicated that he believes the account is subject to regulations that mandate the limit is not violated once or twice in a rolling six month period. We agreed that our start-up activities were causing more frequent expenses than we would see on an ongoing basis. We agreed to monitor activity and address the issue of petty cash if needed. $400 fee paid to Creative Communities 4/10/00. Jean talked with Elise and she said she didn't know what the payment was for and we'd need to talk with Allen Cohn. Jean has left a message for Allen but has not heard from him. Jean will follow-up Monday with another call. If Allen cannot be reached by phone, we discussed trying to drop by the office to speak with him. We agreed that at a minimum we need a statement/invoice from Creative Communities to explain the $400 charge so we can keep it on file. Accounting. We discussed the need to keep a running list of expenses so we can determine the sufficiency of the annual fee. We will need to assign this in our next meeting. Officer turnover. Evelyn noted that the by-laws require at least one third of the officers be replaced each year. We agreed that we would table this discussion for a future meeting but we didn't feel that this would be a problem! Annual meeting. Jean noted that the by-laws require 10-60 days advance notice of the meeting and that the notice needed to list the agenda items. We discussed the agenda and decided to leave it essentially as drafted, adding a request to residents to e-mail or call board members with questions in advance of the meeting. This will give us the opportunity to be prepared to respond at the meeting. Jean will revise the notice and put in mailboxes 6/2/00 - we are planning the meeting for Monday 6/12/00 with a raindate of Tuesday7/18/00. These dates were confirmed with Pete by phone. Association e-mail. Paul suggested establishing a central e-mail address for the Association that residents could send e-mail to. We discussed that before anyone responds to a resident's e-mail, the other board members should be consulted to ensure we deliver consistent responses. Action items: Jean - revise annual meeting mnotice and distribute to homeowners 6/2/00. Jean - contact homeowners to review past due billing amounts (lot 3-Jamil, lot 15-Murphy, lot 30-LaRose). Jean - contact Allen Cohn about $400 payment to Creative Communities 4/10/00; we need an invoice for our records. Paul - print envelopes and mail bills for remaining 45 homeowners - DONE; mailed 6/1/00, 9:30 pm. Paul - establish web e-mail for the Homeowner's Association - DONE; see below... Your Yahoo! Account Information Your New Yahoo! Mail Address: meadowviewofglastonbury@yahoo.com _________________________________