Meadowview of Glastonbury Homeowners' Association
Meeting Minutes

07/18/2000

• clarified two items
• minutes will be published and distributed to all residents.

• As noted in the Annual Meeting, changes in By-Laws will need to be documented and ratified by residents at a meeting:
  • monthly fee being charged annually
  • combining of Executive Board and Officers
  • the changeover of officers (once determined)
  • providing absentee ballots ahead of time to improve nomination/election response.
   

• Needs to be put together and available to residents upon request
• Paul and Pete to put it together based on previous bills and history in check register
• Call CL&P to get forecasted expenses for the year and put us on the budget plan - Jean.

• CL&P has not yet sent a duplicate bill for current charges as they indicated to Jean in his last conversation with them.  Jean will contact CL&P and get a bill so we can pay it.

• Jean spoke with the insurance agent.  Additional insurance to cover officers for liability is more than $750 per year.  This is only recommended if we are doing asset/securities management.  We will not pursue any additional insurance to cover the officers.
• Current coverage - $500,000 liability; we will explore putting the policy coverage on the website or providing a copy of the policy to residents upon request.
• Jean also discussed the issue of infringements on the common property with the insurance agent.  The agent's recommendation was that there should be NO infringement on the common property at all.  Any claim would be paid, but the insurance company would drop the Association.
  • implication is that we will need to ask residents to remove items (swingsets, invisible fences) from the common area.

• We agreed disputes between residents should be submitted to the Board in writing and the Board would respond in writing to ensure a record of the issue and decision.

• R.Erickson has requested Board approval for a gazebo (dated 7/12/2000). 
  • Jean to check with Ken Leslie, Town Directory of Community Development, to determine what is typically required for Association Board approval.
  • Board felt that submission of materials suggested by the Town and a walkthrough review by two members of the board would be sufficient for approval.
  • Major concern is how to verify that the structure is within the property boundaries.
• Additional request received by Jean; to be addressed after approach determined.

• Tax files not received from Creative Communities - Pete to request from Allen & Elise.
• Is the Association a tax-exempt corporation?  Pete will check last year's tax returns for an indication.

• Evelyn will add survey responses to the directory listing.

• Paul indicated that the Association web site is up - http://geocities.datacellar.net/meadowviewofglastonbury/