Minutes from 7/25 Meeting

I.         Roll Call:

Attendee	Present
Jean Lareau	Yes
Evelyn Galiano-Putnam	Yes
Paul Murray	No
Peter Ellis	No

II.       Old Business:

·         Revision to Annual Meeting minutes will be sent to the Officers by Thursday, 7/27 via e-mail. (Update: Paul has e-mailed.) We will then begin the physical distribution process to the homeowners.  Process may be door-to-door, screen door, newspaper box, mailbox.  Due Tuesday, 8/1.

To be included are:  
Minutes of meeting,

copy of insurance policy page,

budget - balance sheet, projected budget forecast. (Question: from our takeover or from beginning of the year?

·         CL&P

Þ      Bill came in and is due ASAP, preferably in person.  (Update: Peter has mailed it.)

Þ      Budget plan for electricity cannot be done as businesses/corporations are too erratic.

Þ      We have 2 accounts:   
1) 738656711 - charge for 7 low decorative street lights;

      
2) 738981415 - other 5 low decorative street lights

Þ      It should be noted that we are considered a business account.  For any concerns, we must call the Business Division at 1-800-682-3637.  Hours are 8-4:30.

·         Infringement on common areas:

Þ      We must reiterate rule of no structures, no plantings.

Þ      Swing set will probably be taken down.

Þ      Jean and Evelyn will address issue with invisible fence. (By 8/1)

III.    New Business:

·         Budget meeting will be scheduled for September.

·         CL&P contact is Business Division at 1-800-682-3637.  Hours are 8-4:30.

·         Structure proposals have been approved for Russell Erickson and Donna Northrup.

·         Agenda for future meetings:

Þ      Agenda will be created by the President

Þ      It will include:       

-  Review and status of old business

-  Reassessment of outstanding issues

-  Discuss new business - review letters discussions, proposals, etc.

-  Budget Status

-  Web Status

-  Confirmation of task assignments

-  Setting of next meeting date

Þ      Our meetings will continue to be monthly, but we will use this template immediately.

·         Question: Can other people view the messages received?  If not, will they in the future? Who will maintain the site?

·         Walk-through of property should include all 4 officers, and with the plan.

·         Biofilter to be cleaned up prior to final walkthrough.

·         If there is any property issue, folks may contact Ken Leslie.

IV.    Assignments

·         Jean will talk to Peter (about CL&P?)

·         Jean and Evelyn to talk to Shayna Ellovich ( by 8/1)

·         Peter to call CL&P to tie accounts together or research better way of managing these.  Contact Cheryl Clark at ext.4283.

·         Paul and Peter to provide budget in order to send packets out.

V.  Next Meeting as scheduled for Tuesday, August 1, 7PM.