MISSION STATEMENT
The mission of The Education Committee of Hmong Community, Inc. is to promote the education of the Hmong people in the Detroit metropolitan area at all levels through educational activities.
PREAMBLE
The purpose of this committee is to provide educational services and emphasize the education of the Hmong people in the Detroit metropolitan area. We shall try to make higher education one of our main objective. We shall promote our community by seeking activities such as tutoring, educational conference, annual graduation ceremony, or any other educational relates.
ARTICLE I - NAME
The name of the committee shall be called "Education Committee of Hmong Community, Inc.".
ARTICLE II - INCORPORATION
This Education Committee shall be incorporated as a non-profit organization under the Hmong Community, Inc. and operated exclusively for the purposes described in section 501(c) (3) of the Internal Revenue Code.
ARTICLE III - MEMBERSHIP
The members of this Committee shall be all members of the Hmong Community, Inc. All members may take part and vote in the annual meetings of the committee, with the exception that only members who are 18 years of age and older can be elected to serve the Committee.
ARTICLE IV - GOVERNMENT
The Governing Board of the Committee shall consist of the Executives Board members, one Hmong educator from each school, and one youth representative from the community. The President of the Hmong Community, Inc. is a member ex-officio of the Committee.
ARTICLE V - DUTIES AND RESPONSIBILITIES
Section 1. Board of Executive
The Executives Board shall consist of the Chairperson, Vice-Chair, Secretary, and Treasurer. Each officer is elected to serve for a two years term. However, each officer may not serve for more than three (3) consecutive terms. The Committee may from time to time, appoint such additional officers as need arise. Each of their duties is as follows:
a. Chairperson.
The Chairperson, who must hold at least an associate degree, shall preside at all the meetings of the committee and shall have such other powers and duties as may be assigned to him/her by the committee and the Hmong Community, Inc. provided they are not inconsistent with these bylaws.
b.Vice-Chair.
With all the qualifications vested in the Chairperson and in the absence of the Chairperson, the Vice-Chair has all the power normally vested in the Chairperson.
c.Secretary.
The Secretary shall keep the minutes of all meetings and all the incorporated documents of the Committee. He/she shall perform all other duties that are incident to the office of secretary or that may be assigned by the Committee or the Chairperson provided they are not inconsistent with these bylaws.
d.Treasurer.
The Treasurer shall be accountable for the receipt and disbursement of funds or properties on behalf of the Committee. He/she shall render a written report of all transactions to the Committee at each quarterly meeting. He/she shall perform all other duties that are incident to the office of treasurer or that may be assigned by the Committee or the Chairperson and that are not inconsistent with these bylaws.
ARTICLE VI - MEETINGS
Section 1. Annual Meeting
The annual meeting of the Committee shall be held in late August. At the annual meeting, reports, goals, budget, and bylaws amendments shall be presented by the Executives members. There will be an election of new officers. Notice of the annual meeting shall be mailed to each member of the Committee not less than one month or no more than two months before the meeting is to be held.
Section 2 Quarterly Meeting
There shall be quarterly meeting to plan, execute, and evaluate all activities and programs of the committee. A meeting notice shall be mailed or meeting shall be made known by other means at least five (5) days before the day of the meeting and it shall state the time, place, and the purpose of the meeting.
Section 3. Special Meeting
Special meeting may be called at any time by the Chairperson or two third (2/3) of the committee members. Notice of the special meeting shall be given or by such other means as the Chairperson deems appropriate at least three (3) days before the day of the meeting.
Section 4. Organization and Conduct of the Meetings
The Chairperson (or, in his/her absence) the Vice-Chair shall preside over each meeting of the Committee and of the annual meeting except during election of the new officers which the nominating committee shall preside. Meetings shall conduct under RobertŐs Rule of Order.
Section 5. Quorum
The presence of a majority of the Committee members shall be necessary at any meeting of the Committee to constitute the quorum necessary for the conduct of business. If few members are present, the action taken at the meeting shall be valid only if enough of the members who were absent sign or verbally agree and thus provide support for the action.
ARTICLE VII - NOMINATION AND ELECTION
Section 1. Nominating Committee
A nominating committee consist of five (5) persons appointed by the Governing Board at its meeting preceding the annual meeting. The nominating committee shall present at least one nominee, who is willing to serve as officer for the Education Committee, for each office to be filled. Other nominations may be made from the floor at the annual meeting.
Section 2. Voting at the Election
The officers shall be elected by ballot at the annual meeting and the nominee receiving the greatest number of vote shall be named the winner. If there is a tie for a position, then a new vote shall be casted between the nominees who tied for that position. Where only one nominee is presented the ballot may be waived by unanimous vote.
Section 3. Vacancies
When a vacancy occurs on the Executive Members, the remaining members shall appoint person to fill the position for the remaining of the term.
Section 4. Resignation of Officers
Any officer may resign at any time by delivering a written resignation letter to the Governing Board. The acceptance of such resignation (unless required by the terms thereof) shall necessary to make the same effective.
Section 5. Removal of Officers
Any officer may be removed at any time by a vote of two third (2/3) of the Governing Board.
ARTICLE VIII - FINANCE AND PROPERTY
Section 1. Fiscal Year
The members of the Education Committee shall try their best to support the organization financially, materially or by other means for carrying out the purpose of the organization. The fiscal year of the corporation shall begin on September 1st and end on August 31st. A summary of receipts and expenditures and a balance sheet listing all assets and liabilities shall be prepared shortly after the end of the fiscal year.
Section 2. Deposits and Withdrawals of Funds
All funds of the Education Committee shall be deposited in banks, trust companies or other reliable depositories as the Executive Board may direct. Any withdrawal of funds must be made or checks must be signed by at least two (2) of the following officers if exceed five hundred dollars ($500) the chairperson, secretary, and the treasurer.
Section 3. Restriction on Operation
a. No loans or advance shall be granted by the Education Committee without the authorization of the Executive Board. Each recipient of any such loan must sign a written promise to pay the amount received.
b. No officers of the Education Committee shall enter into a loan to be received on behalf of the Committee without authorization of the Executive Board. Any such authorization may be general or specific and may include authorization to pledge any securities or other personal property of the Committee as security for the loan or advance.
Section 4. Signing Contract
The Chairperson, subject to the approval of the Committee, may enter into any contract or execute and deliver any instrument in the name of the organization. The board may authorize any officer(s) or agent(s) to enter into any contract or execute and deliver any instrument on behalf of the organization, and such authorization may be general or confined to specific instances.
Section 5. Property
Any property and official record of all officers are the property of the Education Committee of Hmong Community, Inc.. In the event of death or resignation of the incumbent or upon the election of his/her successor, the current property shall be passed on to the newly elected officer. Upon dissolution of the organization and after the payment or the provision for payment of all assets, real, and personal of the corporation, the board shall dispose of all the assets of the corporation exclusively for purpose of the organization. Any asset not to dispose shall be distributed to such organization as are qualified as tax exempt under section 501(c) (3) of the Internal Revenue Code or the corresponding provisions of a future United States Internal Revenue Code.
ARTICLE IX - POWER
All the rights, power, duties, and responsibilities related to the management and control of this organizationŐs properties and affairs are vested in the Executive Board. These power exist in the committeeŐs meeting as a group and not as individual officer except as delegated by the Committee. The officers have a duty to exercise reasonable care and precedence in the administration of the affair of this corporation and are responsible to disburse the funds and properties received by the organization only for the purpose for which they were received. The Executive Board shall require a regular accounting of all the funds disbursed by the Committee.
ARTICLE X - AMENDMENTS
The bylaws of this Committee may be amended by a majority of the total voting members that attend the annual meeting of the Education Committee. The propose amendment must be addressed or mailed to each officer before the annual meeting takes place.
