The name of this organization is the Rosemont Elementary Parent-Teacher Association (PTA) or the Parent-Teacher Student Association (PTSA) Virginia Beach (city or county). It is a local PTA/PTSA unit organized under the authority of the Virginia Congress of Parents and Teachers (the State PTA), a branch of the National Congress of Parents and Teachers (the National PTA).

The articles of organization of a local PTA/PTSA include:

a. The bylaws of such organization.

b. The certificate of incorporation or articles of incorporation of such organization (in cases in which the organization is a corporation) or the articles of association by whatever name (in cases in which the organization exists as an unincorporated association).

Section 1. The Objects of this PTA/PTSA, in common with the Objects of the National PTA are:

a. To promote the welfare of children and youth in home, school, community, and place of worship.

b. To raise the standards of home life.

c. To secure adequate laws for the care and protection of children and youth.

d. To bring into closer relation the home and the school, that parents and teachers may cooperate intelligently in the education of children and youth.

e. To develop between educators and the general public such united efforts as will secure for all children and youth the highest advantages in physical, mental, social and spiritual education

Section 2. The Objects of this organization are promoted, in cooperation with .he State PTA and the National PTA, through an education program directed toward parents, teacher, and the general public; are developed through conferences, committees, projects, and programs; and are governed and qualified by the basic policies set forth in Article IV.

Section 3. The organization is organized exclusively for the charitable, scientific, literary or educational purposes within the meaning of Section 501 (c) (3) of the Internal Revenue Code or corresponding Section of any future Code (hereinafter "Internal Revenue Code").

The following are basic policies of this PTA/PTSA:

a. The organization shall be noncommercial, nonsectarian, and nonpartisan.

b. The name of the organization or the names of any members in their official capacities shall not be used to endorse or promote a commercial concern or in connection with any partisan interest or for any purpose not appropriately related to promotion of the Objects of the Organization.

c. The organization shall not--directly or indirectly--participate in or intervene (in any way, including the publishing or distributing of statements) in any political campaign on behalf of, or in opposition to, any candidate for public office; or devote more than an insubstantial part of its activities to attempting to influence legislation by propaganda or otherwise.

d. The organization shall work with the schools to provide quality education for all children and youth, and shall seek to participate in the decision-making process establishing school policy, recognizing that the legal responsibility to make decisions has been delegated by the people to the boards of education.

e. The organization may cooperate with other organizations and agencies concerned with child welfare, but a PTA representative shall make no commitments that bind the group he represents.

f. No part of the net earnings of the organization shall incur to the benefit of, or be distributable to its members, directors, trustees, officers or other private persons except that the organization shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth in Article III hereof.

g. Notwithstanding any other provision of these articles, the organization shall not carry on any other activities not permitted to be carried on (i) by an organization exempt from Federal income tax under Section 501 (c) (3) of the Internal Revenue Code, or (ii) by an organization, contributions to which are deductible under Section 170 (c) (2) of the Internal Revenue Code.

h. Upon the dissolution of this organization, after paying or adequately providing for the debts and obligations of the organization, the remaining assets shall be distributed to one or more non-profit funds, foundations, or organizations which have established their tax exempt status under Section 501 (c) (3) of the Internal Revenue Code.

** Section 1. Every individual who is a member of this PTA/PTSA is, by virtue of that fact, a member of the National PTA and of the Virginia PTA by which this local PTA/PTSA is chartered, and is entitled to all benefits of such membership

** Section 2. Membership in this PTA/PTSA shall be made available without regard to race, color, creed or national origin, under such rules and regulations, not in conflict with the provisions of the National PTA bylaws, as may be prescribed in the bylaws of this PTA/PTSA, to any individual who subscribes to the Objects and basic policies of the National PTA

** Section 3. This PTA/PTSA shall conduct an annual enrollment of members, but persons may be admitted to membership at any time.

** Section 4. Each member of this PTA/PTSA shall pay annual dues of ($3.00) to the organization. The amount of such annual dues shall include the portion of sixty (60) cents per member payable to the Virginia PTA and the portion payable to the National PTA.

** Section 5. The amount of the Virginia PTA portion of each member's dues shall be determined by the Virginia PTA. The National portion of each member's dues shall be $1.00 per annum.

Provision from National PTA: Beginning with 1991-1992 membership year, the dues will be $.75 and will increase to $1.00 in the 1995-1996 membership year.

** Section 6. The State and National PTA portions of the dues paid by each member of this PTA/PTSA shall be set aside by this PTA/PTSA and remitted to the Virginia PTA through such channels and at such times as the State Bylaws may provide. (Each state is responsible for payment to the National PTA of the national portion of the dues paid by members of this PTA/PTSA.

# Section 7. The State and National PTA portions of the dues paid by each member to a local PTA/PTSA shall be remitted to the treasurer of the Virginia PTA at the State Office on or before December 1, and by March 1 of each year for those members received after December 1, and by June 30 for additional members received after March l.

# Section 8. The remittance of dues to the Virginia PTA shall be accompanied by a local remittance form showing the name and address of the president of the organization, the amount of the dues collected during the period covered by the report and the list of members of the organization.

# Section 9. Only members of this organization shall be eligible to participate in the business meetings or to serve in any of its elective or appointive positions.

# Section 10. A11 memberships received during the State PTA fiscal year ending June 30 shall expire the following October 31.

** Section l. Each officer of this PTA/PTSA shall be a member of this PTA/PTSA.

Section 2. Officers and their election:

a. The officers of this organization shall consist of:

1. # President;
2. 2 (number) Vice-President(s);
3. 1 (number) Secretary(s); -
4. Treasurer

b. Officers shall be elected by ballot in the month of May However, if there is but one nominee for office, election for that office may be by voice vote. A majority of the votes cast shall constitute an election.

c. Officers shall assume their official duties following the close of the meeting in May (month) and shall serve for a term of one year(s) or until their successors are elected.

d. A person shall not be eligible to serve more than two (2) consecutive terms in the same office. A person who has served in an office for more than one-half a full term shall be deemed to have served a full term in such office.

Section III. Nominating committee:

a. There shall be a nominating committee composed of 3 or 5 (an uneven number, no less than three) members who shall be elected by this PTA/PTSA at a regular meeting at least two months prior to the election of officers. The committee shall elect its own chairman.

b. The nominating committee shall nominate an eligible person for each -office to be filled and report its nominees at a regular meeting no less than 30 days prior to the election meeting. At the election meeting, additional nominations may be made from the floor.

c. Only those persons who have signified their consent to serve if elected shall be nominated for or elected to such office.

Section IV. Vacancies:

A vacancy occurring in any office shall be filled for the unexpired term by such a person elected by a majority vote of the executive board, notice of such election having been given. In cage a vacancy occurs in the office of president, the first Vice-President shall serve notice of the election.

Section l. The president shall:

a. Preside at all meetings of the organization.

b. Perform such other duties as may be prescribed in these bylaws or assigned by the organization.

c. Be a member ex officio of all committees except the nominating committee.

d. Coordinate the work of the officers and committees of the organization in order that the Objects may be promoted

Section 2. The Vice-Presidents shall:

a. Act as aides to the president.

b. In their designated order perform the duties of the president in the absence or inability of that officer to act.

Section 3. The Secretary shall:

a. Record the minutes of all meetings of the organization.

b. Have a current copy of the bylaws.

c. Maintain a membership list.

d. Perform other delegated duties as assigned.

Section 4. The Treasurer shall:

a. Have custody of all the funds of the organization.

b. Keep a full and accurate account of receipts and expenditures.

c. Make disbursements as authorized by the president, executive board, or organization in accordance with the budget adopted by the organization.

d. Have checks or vouchers signed by two persons, the treasurer and other person.

e. Present a financial statement at every meeting of the organization and at other times when requested by the executive board.

f. Make a full report at the meeting at which new officers officially assume their duties (usually the annual meeting).

#g. Have the accounts examined annually or upon change of officer by an auditor or an auditing committee of not fewer than three members, who, satisfied that the treasurer's annual report is correct, shall sign a statement of that fact at the end of the report.

# h. Submit the books annually to be audited by an auditing committee selected by the executive board. The committee shall be selected at least two weeks before the meeting.

Section 5. All officers shall perform the duties outlined in these bylaws and those assigned from time to time. Upon the expiration of the term of office or in case of resignation, each officer shall submit to the president, without delay, all record~, books, and other materials pertaining to the office.

Section 1. The executive board shall consist of the officers of the organization and the chairmen of standing committees. The principal of the school or a representative appointed by the principal or elected by the faculty also may serve on the executive board. The chairmen of the standing committees shall be elected by the officers of the organization not more than thirty (30) days following the election of officers Section 2.

Section 2. The duties of the executive board shall be:

a. To transact necessary business in the interval between organization meetings and such other business as may be referred to it by the organization.

b. To create standing and special committees.

c. To approve the plans of work of the standing committees.

d. To present a report at the regular meetings of the organization.

e. To select an auditor or an auditing committee to audit the treasurer's accounts.

f. To prepare and submit to the organization for adoption a budget for the year.

g. To approve routine bills within the limits of the budget.

Section 3. Regular meetings of the executive board shall be held during the school year, the time to be fixed by the board at its first meeting of the year. A majority of the executive board members shall constitute a quorum. Special meetings for the executive board may be called by the president or a majority of the members of the board, 5 (number) days notice being given.

(If a unit desires to include an executive committee it may add a new article following executive board. This committee is usually composed of the elected officers. See Robert's Rules of Order Newly Revised; 1990 edition.)

Section 1. Regular meetings of the organization shall be held on the second Tuesday of the month 7 times during the school year, unless otherwise provided by the organization or by the executive board, 5 days notice having been given.

Section 2. Special meetings of the organization may be called by the president or by a majority of the executive board, 5 (number) days notice having been given.

Section 3. The election meeting shall be held in May (month).

Section 4. 25 (number) members shall constitute a quorum for the transaction of business in any meeting of this organization. (At an annual meeting the officers and standing committees annual reports are in order along with any items of business that the bylaws may prescribe. See Roberts's Rules of Order Newly Revised; 1990 edition).

Section 5. Voting: Voting on routine matters may be by voice, however, votes on the bylaws or amendments, adoption of a budget or adoption of a project shall be by a show of membership cards with the vote being counted and recorded in the minutes.

# Section l. Only members of this organization shall be eligible to serve in any elective or appointive positions

Section 2. The executive board may create such standing committees as it may deem necessary to promote the Objects and carry on the work of the organization The term of each chairman shall be one (number) year(s) or until the selection of a successor

Section 3. The chairman of each standing committee shall present a plan of work to the executive board for approval No committee work shall be undertaken without the consent of the executive board

Section 4 The power to form special committees and appoint their members rest with the organization (unless the bylaws delegate this power to the president or the executive board)

Section 5. Committee Chairmen shall turn over plans of work to the President at the end of the term served or when departing office.

(Applies only to local PTAs holding membership in a council of PTAs, and must correspond to council bylaws.)

Section 1. Selection of delegates:

a. The organization shall be represented in meetings of the Virginia Beach Council of Parent-Teacher Association by the President or alternate, and by 1 (number) delegates or their alternates. All representatives to a council must be members of a local unit.

b. Delegates and their alternates shall be appointed or elected in May (month).

c. Delegates to Virginia Beach Council of PTAs shall serve for a term of 1 year(s).

Section 2. This organization shall pay annual dues as provided in the council bylaws.

Section 3. Responsibilities of delegates:

a. Delegates shall report activities of the council to the local it and shall present to the council such matters as may be referred to it by the local unit.

b. Delegates shall vote as instructed on adoption of projects or on matters of policy, but shall use their own discretion on other matters except as provided by council bylaws.

Section 1. This organization is in the Tidewater District of PTAs.

Section 2. The function of the District is to act as liaison between the Virginia PTA and the local unit and to coordinate the policies and current programs of the local units with those of the Virginia PTA.

Section 3. At the Annual District Meeting and the Annual Legislation Meeting, the organization is represented by the President or his alternate and three other voting delegates. If the membership is larger than one hundred (100) there shall be one additional delegate for each fifty (50) memberships or major fraction thereof.

Section 4. Responsibilities of Delegates:

a. Delegates shall report activities of the District to the local unit and shall present to the District such matters as may be referred to it by the local unit.

b. Delegates shall vote on the legislation program and other issues as instructed; but if not instructed; they shall use their own discretion

Section l. This PTA/PTSA shall be organized and chartered under the authority of the State PTA in the area in which this organization functions, in conformity with such rules and regulations, not in conflict with the National PTA bylaws, as the State PTA may in its bylaw3 prescribe. The State PTA shall issue to this PTA an appropriate charter evidencing the due organization and good standing of this PTA.

A local PTA/PTSA in good standing is one which:

a. Adheres to the objects and basic policies of the PTA;

b. Remits the national portion of the dues through the Virginia PTA to reach the National Office by dates designated by the National PTA;

c. Has bylaws approved to the procedures of each state; and

d. Meets other criteria as may be prescribed by the individual State PTA.

Section 2. This PTA/PT5A shall adopt such bylaws for the government of the organization as may be approved by the State PTA. Such bylaws shall not be in conflict with the Bylaws of the National PTA or the bylaws of the State PTA.

Section 3. This PTA/PTSA shall keep such permanent books of account and records as shall be sufficient to establish the items of gross income, receipts and disbursements of the organization, including, specifically, the number of its members, the dues collected from its members, and the amount of dues remitted to the State PTA. Such books of account and records shall at all reasonable times be open to inspection by an authorized representative of the State PTA or, where directed by the committee on state and national relationships, by a duly authorized representative of the National PTA.

Section 4. The charter of a local PTA/PTSA shall be subject to withdrawal and status of this PTA/PTSA unit shall be subject to termination, in the manner and under the circumstance provided in the bylaws of the State PTA.

Section 5. Each local PTA/PTSA is obligated, upon withdrawal of its charter by the State PTA:

a. To yield up and surrender all its books and records and all of its assets and property to the State PTA or to such agency as may be designated by the State PTA, or to another local PTA/PTSA organized under the authority of the State PTA;

b. To cease and desist from the further use of any name that implies or connotes association with the National PTA or the State PTA or status as a constituent organization of the National PTA; and

To carry out promptly, under the supervision and direction of the State PTA, all proceedings necessary or desirable for the purpose of dissolving this PTA/PTSA.

Section 6. This PTA/PTSA shall collect dues from its members and shall remit a portion thereof to the State PTA as provided in Article V.

Any dissolution of a local unit and termination of its affairs shall take place in the following manner:

Section l. The executive committee shall adopt a resolution recommending that this PTA/PTSA be dissolved and directing that the question of such dissolution be submitted to a vote at a special meeting of members having voting rights written or printed notice stating that the purpose of such meeting is to consider advisability of dissolving this PTA/PTSA shall be given to each member entitled to vote at such meeting at least thirty (30) days prior to the dace of such meeting. Such meeting shall be held only on calendar school days during the academic year of the school involved.

Section 2. Written notice of the adoption of such resolution, accompanied by a copy of the notice of the special meeting of members, shall be given to the President of the Virginia PTA at least twenty (20) days before the date fixed for such special meeting of the members. The President of the Virginia PTA or his designated representative shall be permitted to attend the meeting and shall be accorded the courtesy of being allowed to speak for at least fifteen (15) minutes if he so desires, prior to the vote of dissolution.

Section 3. Only those persons who were members in good standing of this PTA/PTSA on the date of adoption of the resolution and who continue to be members in good standing on the date of the special meeting be entitled to vote on the question of dissolution.

Section 4. Approval of dissolution of this PTA/PTSA shall require the affirmative vote of at least two-thirds of the members present and entitled to vote at the special meeting, a quorum being presented.

Section 5. If dissolution is approved, this PTA/PTSA shall yield up and surrender all of its books and records and all of its assets and property to the State PTA or to such agency as may be designated by the State PTA or to another local PTA organized under the authority of the State PTA; and shall cease and desist from the further use of any name that implies or connotes association with the National PTA or the State PTA or status as a constituent organization of the National PTA.

The fiscal year of this organization shall begin July 1 and end June 30. (Example: Begin on July 1, end June 30)

The rules contained in the current edition of Robert's Rules of Order Newly Revised shall govern the National PTA and its constituent organizations in all cases in which they are applicable and in which they are not in conflict with these bylaws, the bylaws of the Virginia PTA, and the bylaws of the National PTA, or the articles of incorporation.

Section 1. Procedures for amending or revising bylaws:

a. These bylaws may be amended at any regular meeting of the association provided that notice of the proposed amendment shall nave been given at least thirty (30) days prior to the meeting at which the amendment is voted upon that a quorum has been established; and that the amendment shall be subject to approval of the State PTA. Bylaws amendments require a two-thirds vote of the members present and voting.

b. A committee may be appointed to submit a revised set of bylaws as a substitute for the existing bylaws by a majority vote at a meeting of the organization, or by a two-thirds (2/3) vote of the board The requirements for adoption of a revised set of bylaws shall be the same as in the case of an amendment.

c. Submission of amendments or revised bylaws for approval by the State PTA shall be in accordance with the bylaws or regulations of the State PTA.

Section 2. This PTA/PTSA shall include in its bylaws, provisions corresponding to the provisions of the bylaws of the National PTA that are identified therein by a double star.

Section 3. The adoption of an amendment to any provision of the Bylaws (of the National PTA) identified by a double star (**) shall serve automatically and without the requirement of further action by the local PTA/PTSA to amend correspondingly the bylaws of each local PTA/PTSA. Notwithstanding the automatic character of the amending process, the local PTAs shall promptly incorporate such amendment3 in their respective laws.

# Section 4. The adoption of an amendment to any provision of the bylaws (of the Virginia PTA) identified by the number symbol # shall serve automatically and without the requirement of further action by the local PTA/PTSA to amend correspondingly the bylaws of each local PTA/PTSA. Notwithstanding the automatic character of the amending process, the local PTAs shall promptly incorporate such amendments in their respective bylaws.

The bylaws of this organization shall be submitted to the State Office every five years for approval by the Virginia PTA Bylaws Committee on behalf of the Board of Managers.

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