SA Information Sources
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Addresses for many of these sources are available on the address page.IndexSources of information for genealogical research in South Africa can be grouped into
two classes or types of information, namely Formal and General.
General sources of information can be classified as follows:
Department of Home AffairsThe documents available from the Department of Home Affairs are:
Approximate commencing dates for the registration of Births, marriages and deaths in the various provinces is as follows:
The facilities, files and records of the Department of Home Affairs are not accessible or available to private sector genealogists and researchers, and neither is there an index for perusal by the public, however the public may submit applications for copies of birth, marriage and death certificates. Two types of certificates are available, as follows:
For genealogical purposes Full certificates should be obtained. Within South Africa official application forms can be completed and handed in at any Department of Home Affairs office within the town or city where you live or work, and the completed certificates will be posted to you. To apply for certificates from outside South Africa one must post a request to the Department of Home Affairs in Pretoria, or alternatively request these certificates through a South African Consulate within ones own country. There is a charge associated with obtaining copies of these certificates, which can be obtained when writing or applying for certificates. Return to Top Master of the Supreme CourtThe documents available at the Master of the Supreme Court are:
Commencing dates for the estate files kept at the various Master's Offices.
* Eastern Cape Only
The purpose of the Master's Office is to:
There are four provincial offices and one office presided over by an Assistant Master at Kimberley, whose area of jurisdiction is that of the Griqualand West Local Division of the Supreme Court. The provincial offices are at the seats of the provincial divisions of the Supreme Court, namely, Pretoria in the Transvaal; Bloemfontein in the Orange Free State; Pietermaritzburg in Natal; and Cape Town in the Cape Province. The Master's Office is not only an office of supervision but also an office of record. In his office, complete information is filed regarding every estate within his jurisdiction, and, with certain exceptions, any person may at any time during office hours inspect any document and have a certified copy made of any document on payment of the relevant fee. If the estate has not yet been wound up, the public do not have access to that file.
These very important documents give much information about the deceased including personal details, those of his/her spouse(s), children and other beneficiaries. Addresses often also give clues to the researcher about where to find relatives of the deceased, while wills are valuable for the keen collector of signatures. Return to Top Archives Depot'sThe documents available at an Archives depot include:
There are archives depots in Pretoria, Cape Town, Bloemfontein and Pietermaritzburg, all of which are responsible for the custody of the archives and other documents that have a bearing on the province in which they are situated. In addition there is the Central Archives Depot in Pretoria that houses the archives of central government departments. The Central Archives Depot is housed in the same building as the Transvaal Archives Depot and the two depots share the same facilities. Return to Top Church or Parish RecordsThe documents available at Churches include:
Church records can provide a wealth of information but are problematical in that not all churches have central repositories for their records. Several churches still have their records at parish level. Church records are the oldest records that most people ever use preceding the information available from the Department of the interior. Records for the Dutch Reformed Church in SA are extant almost from the founding of the settlement at the Cape. These records are also centralized in a few church archives, which makes access very much easier. Information available from Church Records
Return to Top CemeteriesThe records available from cemeteries are:
Tombstone inscriptions provide a wealth of information in that they provide information
such as date and place of birth and death, age of the deceased at death, place of origin,
names of other persons related to the deceased, besides the names, maiden surname and 'pet
names' of the deceased. There are of course a great many rural or farm cemeteries outside the jurisdiction of
municipalities, considering that South Africa was, until relatively recently, primarily a
country of farmers. This information is indexed by cemetery, and the results are published by the State Archives Service. Copies are available at all archives' depots and at various libraries and institutions that deem it necessary to purchase these volumes. The cemetery information is also available on computer to which the following institutions have access:
New information is constantly being added, as more cemeteries are processed by the Archives Service. The published indices can supplement your research by providing a quick reference, to ascertain where a person is buried and thus at which provincial archive depot his death notice is held; or where or when the person was born, which could help you in finding his baptismal entry, and so on. The indices are particularly helpful for children who died at a young age and for whom there is rarely a death notice. Burial Registers rarely provide more information than the person's full names, his date of burial and his age at death. Burial registers only exist for cemeteries within municipal boundaries and are of course the property of the town council concerned. These registers become invaluable when a person is buried in a grave that doesn't have a headstone and the register is the only means of identifying where and when he was buried. Return to Top Military RecordsMilitary records can be found at various places and there are several publications that provide valuable information to the researcher. SA Defence Force ArchivesRecords Available:
The SA Defence Force Archives are not open to the public, but you may write to obtain information. Military CemeteriesThe Commonwealth War Graves Board have lists of all casualties in SA, their places of burial, etc. including all South African deaths overseas and all British killed in SA. Service ParticularsThe particulars of all persons who served in the South African Armed Forces from the time of union in 1910 are available from the SADF Documentation Centre. You need permission from the person concerned or from his eldest living relative to
obtain information from these records. Libraries and MuseumsLibrariesRecords Available include:
Public libraries in most centres have sections on genealogy and deserve a visit from every beginning genealogist early in his research. Libraries at universities also contain sections of genealogical interest. MuseumsThe conscientious and methodical researcher will never underestimate the value and the role of museums in genealogical importance. Museums are a great source of information to any genealogist, and often specialist museums hold information pertinent to particular cultures, fashions of the day, historical themes or eras. Return to Top Family History Centres of the Church of Jesus Christ of Latter Day Saints - (Mormon Church)Since its foundation in 1894, the first Family History Library in Salt Lake City, Utah
in the United States, has become the largest of its kind in the world. The Family History Centre Libraries in South Africa have copies of the main libraries catalogue and important indexes on microfiche. They also have reference aids, research papers and other publications that can help you. While previous research can be very helpful the information may be inaccurate or incomplete. Much of the information has been submitted by library patrons and has not been verified by the Family History Library, so always evaluate the information you find very carefully. The International Genealogical Index (IGI)The IGI is a computerized index of names extracted from various records. The 1989 edition lists the names of over 180 000 000 deceased persons. It is available on microfiche and at newer or larger libraries on CD ROM. The IGI lists such information as the names of the parents or spouse and the dates and locations of births, christenings, marriages and other events. Family Group Records CollectionThe Family Group Records Collection consists of more than 8 000 000 Family Group Record Forms. These contain information on families from all over the world. The Family Group Records Collection is divided into two parts:
Both sections are available on microfilm. The film numbers are listed in the author/title section of the FHLC under Family Group Records Collection. For the Archive section you can only request 16mm films. Family HistoriesThe main library has thousands of family histories, most of which are in book form, however some are microfilm or microfiche copies. To find out if the main library has a history that includes your ancestor, look for your ancestor's name in the surname section of the FHLC catalogue. This section does not list every name in the libraries' records, but does show the major families included in each family history. Family RegistryThe Family Registry can help you to find others who have already done or are in the process of doing research on your ancestor. People who are interested in working with others have submitted the names of individuals or families they are looking for to the Family Registry. These names are listed on microfiche at the family history centre. Why not submit a form and list your details in the Family Registry. There are no fees for this service. A great many other documents such as Census Returns, Birth, Marriage and Death Registers and the like can be obtained, on loan to your local History Centre, from the main library in Salt Lake City, at a nominal cost.
Return to Top Genealogical SocietiesGenealogical Societies exist in many countries of the world, and South Africa is no exception. The Genealogical Society of South Africa (GSSA) can be contacted through their home page. Members of the GSSA do not undertake research on behalf of researchers but they will guide, assist and teach you how to go about researching your own family. In addition, the GSSA publishes "Familia," their own quarterly journal which contains valuable information of interest to anyone researching their South African roots. Return to Top Other Associations and SocietiesThere are a number of other associations and societies in South Africa dealing primarily with specific settler groups or areas: The Huguenot SocietyThe aim of the Huguenot Society of South Africa is to preserve the Huguenot heritage in South Africa. It collects information about the Huguenots, arranges meetings and carries out genealogical research on the Huguenot and related families. The Huguenot Society has their own Web Site 1820 Settlers (Albany Museum)The records available at the 1820 Settlers Museum include:
The Genealogist is available to carry out research for members of the public for a fee. The genealogist can also consult the registers and other documents in the Cory Library on behalf of the client. Alternatively the Cory Library genealogists can be contacted directly, as follows: Contact the Cory Library Researchers, Mrs Sally Poole or Mrs Elizabeth de Wet for more information or visit the Library Web Site. For additional information about the Albany Museum contact Mr William Jervois. Return to Top Genealogical Institute of South Africa (GISA)The documents available at GISA are:
For additional information email Mr Leon Endemann. Return to Top To find the address of these sources, visit the following page: addresses for the above sources. Thanks a load to C Mercer who has kindly let me use all his hard work on this site. Please make a stop at his site too, because I'm sure he'll have some information for you. ©Copyright C Mercer, 1997/1998/1999 |